Internal, open access

Employee Self Service

Employee Self Service (ESS) is a web based tool which allows you direct access to the University's Human Resources record of your personal details and employment information. ESS enables employees to view their personal details, absence, pay and benefits, employment and training and qualifications information. It is available from anywhere (not just on campus) and can be accessed using your computer, tablet or smartphone.


The tabs at the top of the screen in ESS take you to various areas relating to your personal details and employment information. There are also quick links at the bottom of the homepage to frequently accessed pages including 'View payslips and P60's' and 'Book onto a training course'. You can click on the University of Reading logo from any page and you will be returned to the home page of ESS.

The link below will take you to the login screen where you will need to use your University username and password.  

Employee Self Service login


During the 2015/16 holiday year, the ability to book and approve annual leave within Employee Self Service will be rolled out to departments and Schools. In advance of this functionality going live, you may notice the new tabs for Absence and Tasks appear when you login. You will only be able to request annual leave using Employee Self Service once confirmed by your School/Departmental Administrator. If you have any questions in advance of this please contact

If you have problems logging in or don't know your university username or password, please contact the IT Services Helpdesk on extension 6262 or via email to If you have any questions about the information shown in Employee Self Service, please contact the HR Operations Team via on extension 8751 or via email to

Employee Self Service is available through the following supported web browsers: For Windows operating systems; Internet Explorer 9+, Mozilla FireFox 33+ or Google Chrome 38+ and for Apple; Macintosh Safari 7+ is supported. It is also available on mobile devices using Android 4+, Apple IOS 7+ and Blackberry OS 6+. Other browsers may work but this cannot be guaranteed.

Your Personal Information

Your personal information is created, stored and transmitted securely in a variety of paper and electronic formats by the University in accordance with the University's Data Protection Policy and the wider provisions of the Data Protection Act 1998 and related legislation. You can check your record at any time by logging into Employee Self Service. By doing this, you ensure your details are accurate, up-to-date and complete.

Access to your personal information is limited to employees who have a legitimate University purpose. For example - contacting you if you are not at work, recruitment processes, DBS checks, equality and diversity monitoring and providing information returns (this list is not exhaustive). Access to, and the sharing of, this information is controlled very carefully. When reporting on our employees (for example, the annual data return to HESA - Higher Education Statistics Agency), only aggregate data is presented so that your individual data is protected.

There may be times that specific data is used in conjunction with an external provider to provide services to you as a University employee (e.g. Staff Survey, a salary sacrifice provider, online DBS disclosures.) This list is not exhaustive and we will endeavour to update this notice when other suppliers are added.

Queries and further information

If you have any queries about how your data is used or the application of the Data Protection Act, please contact Information Management & Policy Services (IMPS) on

Under the Data Protection Act you have a right to a copy of the data held by the University.

If you do not want personal information relating to you being available to other University employees or you wish to correct an inaccuracy in the data collected about you, please log into Employee Self-Service in the first instance or contact

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