X
University of Reading cookie policy

We use cookies on reading.ac.uk to improve your experience, monitor site performance and tailor content to you.

Read our cookie policy to find out how to manage your cookie settings.

Self Service

Employee Self Service (ESS) is a web based tool which allows you direct access to the University's Human Resources record of your personal details and employment information. ESS enables employees to view their personal details, absence, pay and benefits and employment information. It is available from anywhere (not just on campus) and can be accessed using your computer, tablet or smartphone.

The link below will take you to the login screen where you will need to use your University username and password.

Employee Self Service login


Manager Self Service

Manager Self Service (MSS) has been introduced to provide line managers with access to specific employment related information about staff members they line manage. It will allow line manager to quickly see information on eg. absence, leave approval , contract details and pay.

The link below will take you to the login screen where you will need your University username and password.

If you do not line manage any staff you will still be able to login but no information will be available for you to view.

Manager Self Service login


If you have problems logging in or don't know your university username or password, please contact the IT Services Helpdesk via email to ITS-Help@reading.ac.uk. If you have any questions about the information shown in Employee Self Service, please contact the HR Operations Team via email to hr@reading.ac.uk.

Employee Self Service is compatible with all the major up to date Internet Browsers (e.g Internet Explorer, Microsoft Edge, Mozilla Firefox, Google Chrome, Apple Safari) on PCs and Mobile Devices where applicable. Other browsers may work but this cannot be guaranteed.

Your Personal Information

Your personal information is created, stored and transmitted securely in a variety of paper and electronic formats by the University in accordance with the University's Data Protection Policy and the wider provisions of the Data Protection Act 1998 and related legislation. You can check your record at any time by logging into Employee Self Service. By doing this, you ensure your details are accurate, up-to-date and complete.

Access to your personal information is limited to employees who have a legitimate University purpose. For example - contacting you if you are not at work, recruitment processes, DBS checks, equality and diversity monitoring and providing information returns (this list is not exhaustive). Access to, and the sharing of, this information is controlled very carefully. When reporting on our employees (for example, the annual data return to HESA - Higher Education Statistics Agency), only aggregate data is presented so that your individual data is protected.

There may be times that specific data is used in conjunction with an external provider to provide services to you as a University employee (e.g. Staff Survey, a salary sacrifice provider, online DBS disclosures.) This list is not exhaustive and we will endeavour to update this notice when other suppliers are added.

Queries and further information

If you have any queries about how your data is used or the application of the Data Protection Act, please contact Information Management & Policy Services (IMPS) on imps@reading.ac.uk

Under the Data Protection Act you have a right to a copy of the data held by the University.

If you do not want personal information relating to you being available to other University employees or you wish to correct an inaccuracy in the data collected about you, please log into Employee Self-Service in the first instance or contact hr@reading.ac.uk.

Contact us

HR Systems

HR Operations