Individual employees should inform their line manager before agreeing to undertake voluntary public service. When undertaking such duties (see examples below) it is acknowledged that there are occasions when employees require further leave from work, in addition to any leave that is stipulated as part of the contract of employment or statutory employment legislation, in order to carry out their civic responsibilities or commitments.
Employees, depending on the demands of the role, will be entitled to special leave of up to 10 days with pay and up to 8 further days without pay in any period of 12 months for the purpose of carrying out duties such as:
- a Justice of the Peace
- a member of a local authority
- a member of any statutory tribunal
- a member of a school managing body (a school governor)
- An individual employee who is appointed to the Chairmanship of a public body, or to a similar appointment, and thereby attracts significant additional duties may be granted up to an additional 6 days' paid leave.
Special leave may be taken in part days, as required, with the prior agreement of the individual employee's line manager, for each absence from work. Such agreement will not be withheld unreasonably.
All of the above entitlements will be pro-rated for part-time employees who do not work 5 days per week.