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Microsoft 365

Microsoft's 365 suite (previously Office 365) combines email, calendar, OneDrive file storage, Office Online apps and Microsoft Teams. Microsoft 365 is provided to help you collaborate on work with colleagues and work partners.

Choose from the links below to get instructions on how to get the tool and information/help regarding it:

How to login

Use this link to Login to Office 365

Log in using the format username@ as below:

  • Students: (example)
  • Staff: (example)  

Using your email address to log in will not work!

What is available?

Staff Students


Office Software

  • Office applications (such as Word, PowerPoint, Excel) online
  • Installation of full versions on personally owned PCs/Laptops, Tablets and Phones (up to five installations per device type). See box for details.
  • Integration with OneDrive for Business

OneDrive for Business

  • 2TB storage. 
  • Ability to share files/folders with others. Be mindful that any documents shared will need to be moved should the owner of the document leave.
  • Note: Ensure there are no contractual restrictions on use of Cloud Storage for the work you wish to store in One Drive. Please read the University of Reading's usage requirements regarding OneDrive.

Email and Calendaring

  • 100GB storage
  • Available online or via Outlook (other email clients are available)

Microsoft Teams

  • 250TB storage per Team
  • Instant messaging
  • Online meetings
  • Document collaboration

Updated by lm920207 on 18/03/24

Microsoft 365 Links
M365 for home use
As an advantage of the UoR's subscription to Microsoft Education Desktop products, all staff and students are eligible to download Microsoft 365 Apps onto personal devices. How to get Microsoft 365 on other devices
M365 licenses for non permanent staff
Whilst all permanent members of staff and students have the full M365 A5 licence, some categories (classed as external) get an A1 licence with limited functionality. For more information, please see our Licensing webpage.