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Mileage rates

Mileage rates and inter-campus distances. Different amounts will be reimbursed for mileage according to 3 different categories:

A Where a personal vehicle is used for a business journey, rates are applied according to the length of the journey

B Where a member of staff has a University leased vehicle, this rate will be applied for business mileage

C Where a business journey is made between University campuses, the distance is fixed.

Note that for these purposes a round trip is a journey to one or more places and back again. Even if the outward and return travel happens on different days, the whole period is the round trip and must be claimed as one amount of mileage.

A Personal Vehicles
UK Pence Finland Cents Germany Cents
Car/Van

up to 10,000 miles

first 70 miles of a return journey or round trip

45 44 30
remaining miles of that journey 25 15 10
over 10,000 miles first 70 miles of a return journey or round trip 25 44 30
remaining miles of that journey 25 15 10
Motorcycle first 70 miles of a return journey or round trip 24 33 nil

remaining miles of that journey

15 20 nil

Note:

In Hong Kong and Malaysia there are no fixed mileage rates applicable when staff use their own vehicle for a business journey

B University leased vehicles

Published by HMRC (figures in pence) on

1st June
2021

Engine size:

Petrol

LPG

Diesel

0 -1400 cc

11

8

9

1401 - 1600 cc

13

9

11

1601 - 2000 cc

13

9

11

Over 2000 cc

19

14

13

Where a member of staff has a University leased vehicle, this rate will apply to any business mileage claimed.

C Inter-Campus distances (measured by number of miles)

Claimable distances between campuses (UK only)

Number of miles

Between Whiteknights campus (Shinfield side) and the London Road campus

1

Between Whiteknights campus (Earley Gate side) and the London Road campus

2

Between any Reading campus and the Henley campus

12

Between any Reading campus and the Centre for Dairy Research (CEDAR)

4

Between any Reading campus and Sonning Farm

4

Between CEDAR and Sonning Farm

8

Between Whiteknights campus and Worton Grange

4

Between any Reading campus and TVSP-Shinfield

3

These are fixed distances for the purposes of claiming reimbursement.

The distance applies regardless of the direction of the journey and regardless of any changes in route.

UK Pence

Finland Cents

Germany Cents

5

3

nil

 

*The passenger allowance only applies to the cars and vans category for each passenger who is a University member of staff also travelling on a University business journey; there is no passenger allowance payable for third parties, for example visitors or students.