Information for suppliers
Procurement at the University of Reading
All procurement activity within the University is carried out in accordance with legal requirements, financial regulations, our procurement policy and procedural guidance. This includes spend funded through research grants. Our objective is to secure maximum value for money, consistent with acceptable standards of quality and service.
The University operates a category management approach to procurement activity. This category approach enables us to be strategic about the way we buy goods and services, so that we maximize the funds that we commit to research and teaching. Category Managers are responsible for different areas of spend.
The University eMarketplace went live in August 2022 to a number of our science schools and central functions. Rollout to the remaining schools and functions will take place during autumn 2022 and early 2023. Additional information for suppliers can be found here.
The University operates a 'No PO, No Pay' policy, please do not accept requests for goods or services from the University of Reading without provision of an official Purchase Order.
This will ensure clarity around the goods or services we are asking you to supply and will also provide you with the University's terms and conditions which can be found here.
Invoices and Payments
- The University no longer accepts paper-based or handwritten invoices.
- Invoices must as a PDF attachment only, and must not be sent via a link for us to download or in a zip file.
- Invoices must contain a valid University Purchase Order Number and the correct legal entity name e.g. University of Reading, Henley Business School Ltd etc.
Suppliers will be able to see the status of the payment for these invoices in the My Invoices section of the supplier portal.
The University is working hard to ensure all payments are made within the terms of the contract/order. Our standard payment terms are 30 days from receipt of a valid and undisputed invoice. Payment runs are being performed twice a week.
Please only contact email@example.com if you a have a query related to a payment which is overdue.
Invoices with all appropriate information will be paid in a timely manner, reducing the need for queries and chased payments. A valid PO should also assist in avoiding fraudulent activity; we are aware that a number of scams have recently been directed at Higher Education suppliers - see the fraudulent activity warning for further details.
All goods and services must be delivered to campus, apart from in very exceptional circumstances, for essential supplies, where the University may agree to delivery to other sites than the campus. This will be handled on a case-by-case basis.
Please continue to monitor In-Tend for business opportunities - In-Tend.
University telephone lines may not be answered. To help us respond to you as quickly as possible please send correspondence to our shared e-mail inboxes, where available staff will be able to access your request or query:
Procurement and tender-related enquiries - firstname.lastname@example.org
Accounts Payable enquiries - email@example.com