Can I use Eventbrite for my event?
Yes, you can use Eventbrite to take bookings. However, you must include the following text on the booking page:
Registering for this event via the Eventbrite website means that your personal data will be processed by Eventbrite, Inc. in accordance with their privacy policy.
How do I book a venue for my event?
Central rooms must be booked via the Room Booking office at rooms@reading.ac.uk.
You can book spaces in Park House via the Venue Reading team at info@venuereading@ac.uk.
Spaces in the Students Union can be booked via RUSU at enquiries@rusu.co.uk.
How do I market, publicise, and promote my event?
Channel |
Targeted Audience |
Who to Contact |
| UoR Student App | Students | studentcomms@reading.ac.uk |
| Carrington Screen | Staff, students | studentcomms@reading.ac.uk |
| Student Portal | Student | studentcomms@reading.ac.uk |
| Staff Portal | Staff | communications@reading.ac.uk |
| Flyers – in building noticeboards | Staff, students | Building Support Officers |
| InBrief | Staff | communications@reading.ac.uk |
| Event Listings | External, staff | events@reading.ac.uk |
| Social Media | External, staff, students | socialmedia@reading.ac.uk |
| Student Newsletter & Blogs | Students | studentcomms@reading.ac.uk |
| Alumni Website & Social | Alumni | alumni@reading.ac.uk |
How can I see what University events are coming up?
A list of University events open to the public can be viewed on our Event Listings page.
How do I arrange campus signage for my event?
If you require the porters to put out directional signage around campus, contact porters@reading.ac.uk and provide them with a map of where you will want the frames to go. If you do not have any A-Frames, this can be booked by the Events team.
How can I hire extra event collateral/equipment, for example, banners, tablecloths, gazebos?
If you require any collateral for your event, please contact the events team, providing us with the following:
- Date of collection and return
- Name of person picking up the collateral
- Project Code (you will not be charged for borrowing any item; however, you may be charged for any cleaning/damage fees).
If you require any collateral for your event, please complete the event collateral hire form.
While we do our best to accommodate event requests, collateral is finite and is allocated on a first-come, first-served basis.
How do I ensure building access is arranged for my event?
If your event is not timetabled and is outside teaching hours, please contact porters@reading.ac.uk advising them of your event times, dates, and details.
Do I need to arrange for additional cleaning for my event?
It is advised that you book additional cleaning for your event - especially if it falls outside core cleaning hours, the event takes place across multiple areas or are expecting many visitors. More information including the core cleaning hours, extra services and arranging the cleaning via the Help Desk can be found on the Cleaning Services page.
Does my event require an Event Notification?
The Event Notification criteria can be viewed on the Event Notification Process page.
I am looking to book a room for private hire, who do I contact for this?
If you require a venue for private hire, you must contact the following:
Whiteknights and London Road: info@venuereading.com or +44 (0) 118 378 5657
Greenlands: info@venuehenley.com or +44 (0) 1491 418 810
Where can visitors park for my event?
While we advise any event organiser to encourage their visitors to arrive on campus by foot or via public transport. We acknowledge, this is not always practical, and in such cases, visitors can park in Car Park 1a. This is a pay-and-display car park but is free after 5pm and at weekends.
More information can be found on the Visit Us Page.
How do I book catering and refreshments for my event?
If you require catering for your event or looking to see more information about catering packages, menus and prices, visit the Venue Reading page.