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Assisted Recording Rooms – University of Reading

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Assisted Recording Rooms

The assisted recording rooms provide staff with the opportunity to book a room to record personal capture videos onsite, with the benefit of AV support technicians on hand. This webpage explain how to book and use the rooms.

  • Advanced book only (See booking details below)
  • Available: 29th June to 11th September
  • Location: Palmer building

Please be aware that booking numbers are limited. To ensure staff without access to make recordings off-campus have an opportunity to access to the rooms, please consider your colleagues needs when booking time in the assisted recording rooms.

Recording will be made using Teams Meetings. This is a method staff can also achieve at home if they have a computer, headset and Internet access. The rooms also provide additional camera options for specific teaching requirements, explained below.

What equipment is available in the room?

The following equipment will be available in your assisted recording room:

  • PC to record what is displayed on your desktop such as web pages, PowerPoint, MS Whiteboard, other software application.

  • Webcam for the capture of head and shoulders video

  • Document camera providing live full HD feed for the capture of:

    1. handwritten/drawn content
    2. printed media and 3D objects
  • Audio: 

    1. Program audio (PC audio) can be captured

Coming Soon

  • Whiteboard Camera - due to delivery times, whiteboard cameras will be available mid-July.

Please note

Colleagues must bring their own headset on the day to record spoken audio. This will ensure not only improved quality of audio recording (for transcription and accessibility purposes) but is also required for health and safety reasons.

If you have not yet been issued a University headset you will be given the opportunity to indicate this on the booking form and you will be provided with one at check-in.

If you intend to use any specialist software you will need to notify DTS in advance of your recording, through the booking form.

What do I need to bring?

Please consider the following items that you may need or wish to bring for your booked session:

Essential

  • Your own headset (USB earphones with microphone, see above for more detail);

Recommended

  • Pens, including whiteboard pens. (Note: whiteboard pens will be in the room, but it is recommended that you use your own set.);

  • Any other stationary you need e.g. paper or notepad;

  • USB stick, with copies of the files you want to use (if you are not storing files in your Microsoft365 account).

What do I need to do before arrival?

We have produced the following checklist document to help guide you through what you need to do before arrival at the room:

Remember

You need to arrive at least 10 minutes before your session starts in order to get your equipment set up.

What assistance will be available in the assisted recording rooms?

A welcome desk will be available at the Palmer building reception desk at all times to check you in, explain basic health and safety procedures and answers general enquiries.

There will also be AV Support Technicians on site to support you in setting up and to answer ad-hoc queries if required.

How do I book an assisted recording room?

The rooms can be booked for between 1 - 3 hours per session. Opening times for Assisted Recording Rooms will be between 9:30 and 4:30.

If you have any accessibility requirements, please provide information on your booking form so that we can ensure these are accommodated.

We politely ask colleagues not to turn up to the Palmer Building without an advance booking for health and safety reasons.

Health & Safety

You are reminded that whilst on campus it is essential that you adhere to the Health and Safety guidance for the building

  • Please remain at least two meters from colleagues at all times, including the receptionist, the AV Support Technicians and other members of staff using the assisted recording rooms or on site for other purposes;
  • Please wash your hands regularly with soap and water, particularly before and after using the room;
  • Please be sure to use the cleaning wipes provided at the sanitising station within the room to wipe down all kit and areas of use, both before and after using the space. A guidance sheet will be provided in the room with details of how to do this.

Book now

Book an Assisted Recording Room using the form linked below:

Training & Guides

We have provided short informational Stream videos explaining how to use the equipment in the room and how to record your sessions.

Introduction

Set Up

Start Recording

Share Content

Share PowerPoint and Web Pages

Share Document Camera

Share MS Whiteboard

Finish Recording

Microsoft Stream Find, edit and manage your videos

Naming conventions for the title of your recording

Other guides:

What do I need to do before arrival?

  • The rooms can be booked for between 1 - 3 hours per session.
  • If you have any accessibility requirements, please provide information on your booking form so that we can ensure these are accommodated.

How do I book an assisted recording room?

Book an Assisted Recording Room using the form linked below:

Assisted Recording Room booking form

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