Job Shop - Code of Practice

What we will do for you:

1. All enquiries will be dealt in a prompt and courteous manner.
2. Job Shop staff shall commit to undertake appropriate training and development activities relevant to the field of student employment, and that they seek to improve continually the performance of their staff by continuing development of their knowledge and skills.
3. The Job Shop will provide information about employment issues e.g. tax and when appropriate, direct the student to other sources which offer more specialised information and guidance.
4. It is the duty of the service to ensure that employers meet all statutory legal requirements with regard to students employed via the Job Shop. In particular the employer should be reminded of the following:
   • payment of the National Minimum Wage
   • Working time directive legislation including holiday entitlement
   • payment of National Insurance contributions, tax, or where appropriate, submission of Declaration of Income forms P38(s)] to the Inland Revenue
   • adherence to health and safety regulations and provision of adequate insurance
   • adherence to The Children's Act
   • Compliance with legislation against discrimination in employment on basis of disability, ethnic origin, gender etc and with good practice in respect of non-discrimination on the grounds of age.
5. The Job Shop reserves the right not to advertise vacancies it considers unsuitable for students, and to refuse to advertise further vacancies from any company which breaches this code.
6. Reserves the right to remove from the Job Shop register any registered student who abuses the Job Shop the service.

What we expect from you:

1. The Job Shop will provide students with employment information which is as accurate and up-to-date as possible. All information is given in good faith and based on information provided by the employer to the Job Shop. Students must confirm for themselves that this information is accurate.
2. Students are encouraged to report any employers that are misleading in their advertisements or abusing the service.
3. Registering with the Job Shop shall be deemed acceptance of and agreement to this code of practise
4. The Job Shop will make information about appropriate job vacancies available to registered students. Information will be displayed in the Job Shop office and on the web site. On occasions we may contact suitable candidates directly about particular vacancies.
5. The Job Shop will not disclose the names, address Job Shop or telephone numbers of students without their permission and shall conform to the requirements of the Data Protection Act and any subsequent related Acts.
6. It is the responsibility of the student to ensure that they have the relevant skills and qualifications required for a particular post before applying for it.
7. The Job Shop will provide information about employment issues e.g. tax and when appropriate, direct the student to other sources which offer more specialised information and guidance.
8. Contracts of employment are between the student and the employer, if a student is unhappy about any aspect of their employment they must first try to resolve matters with the employer. If the student believes the employer is in breach of employment law or this code of practice, then they are advised to contact the Job Shop which will seek to give appropriate guidance. In such circumstances, it is solely the responsibility of the student to bring any legal action against an employer.
9. Students requiring information/guidance on a range of issues not directly relating to a particular vacancy, e.g. writing a CV, information about financial support, will be directed to a more appropriate source, usually within the university.
10. Any registered student who abuses the Job Shop service may be removed from the Job Shop register.
11. Students are expected to be aware of their own study commitments and not to take employment that will adversely affect their academic work. It is recommended that students do not work more than 16 hours per week.

Employers

Please ensure that you have read our main Vacancy Terms & Conditions in addition to this code.

1. The placement of an advert with the Job Shop shall be deemed acceptance of and agreement to this code of practise.
2. The employer must make clear the nature of the work offered and specify any necessary skills required, the proposed wages and other terms. If they are able, the employer should also state the number and distribution of hours to be worked and the date that the employment will end.
3. It is the responsibility of the employer to let all candidates know the result of an application as soon as possible.
4. The employer should be aware of student's study obligations and should bear these in mind when negotiating hours of work with students - as part of a University-wide policy, we will not advertise part-time jobs that require students to work more than 16 hours a week during term time.
5. It is the duty of the employer to meet all statutory legal requirements with regard to students employed via the Job Shop. In particular the employer is reminded of the following:
   • payment of the national minimum wage
   • working time directive legislation including holiday entitlement
   • payment of National Insurance contributions and tax
   • adherence to health and safety regulations and provision of adequate insurance
   • adherence to The Children's Act
   • compliance with legislation against discrimination in employment on basis of disability, ethnic origin, gender etc and with good practice in respect of non-discrimination on the grounds of age.
6. The employer shall satisfy themselves as to the suitability of any employee and shall be responsible for taking up any references provided by the employee before engaging the student.
7. If an employer finds that a student recruited via the Job Shop does not fulfil reasonable expectations, bearing in mind the job specification notified, the Job Shop will re-advertise the vacancy.
8. Where any charge is to be levied on an employer using the Job Shop, the amount, its purpose and the method of payment will be stated clearly, in writing, when the vacancy is notified.
9. The Job Shop reserves the right not to advertise vacancies it considers unsuitable for students.
10. The Job Shop reserves the right to refuse to advertise further vacancies from any company which breaches this code.
11. The Job Shop and the University shall bear no liability for loss, damage or delay whatsoever arising in the performance of these services and in particular caused by circumstances beyond its control (of whatsoever kind).