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Annual leave, public holidays and closure days

Absence and leave

The University believes that it is important for all employees to balance their work and personal lives. All employees are entitled to a number of paid annual leave days, public holidays and closure days for the purpose of providing extended periods of time during which they can take a break from work, and then return to their jobs refreshed.

All employees are entitled to annual leave as set out in their contract of employment; most employees take their annual leave and some are paid for leave (eg: sessional or timesheet casual). The leave year runs from 1 October to 30 September each year. In the first and last years of service, and for those on fixed-term contracts which end during a leave year, leave entitlement will be calculated in proportion to completed service. If you have any questions regarding your leave entitlement please contact HR .

We have now rolled out the ability for staff to book their annual leave via Employee Self Service from 01 October 2015 onwards.

If you are unable to book annual leave via employee self service please go to our online annual leave calculator on the absence page of Employee Self Service.

Planned leave

There may be other situations when circumstances outside work mean that an employee will request planned leave from work. Examples of some such situation that occur often within the University are:

Study leave, revision or exams

Jury service

Voluntary work and/or public duties

Medical or other personal appointments

Family leave

In order to improve the work-life balance of staff, the University has a number of family-friendly policies that aim to make working as easy as possible for those with, or about to have, family responsibilities. Situations when Family leave may occur include:

  • The birth or the adoption of a child.
  • Spending time with a dependent child, or making arrangements for their welfare.
  • Caring for a dependent or relative.

Unplanned leave

Occasionally, employees will need to take leave from work at short notice as a result of unforeseen occurrences, domestic or personal emergencies, personal appointment or transport problems. In order to enable employees to deal with these situations the University makes flexible provision for employees to take the necessary time off work, on either a paid or unpaid basis. Employees are not generally expected to cover unplanned absence by using their paid annual leave entitlement, although the use of annual leave may be appropriate in some circumstances and an employee may request this. When taking leave in accordance with these provisions it is essential to communicate fully with your Reporting Manager as to the nature and duration of the leave.

Sickness absence

Employees will on occasion be absent from work on the grounds of ill health and it is vital that the University has a strong commitment to employee Health and Well-Being and arrangements for the recording, monitoring and management of Sickness absence .

If these pages do not provide you with the information you need, or you need advice about a complex situation, please contact the relevant HR Partner/Adviser .


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