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Transactional Services

The transactional team is divided into three groups:

  • Front Office
  • Back Office
  • Schools transactions ( 5 schools only)

They support the entire university community through the efficient and effective operation and support of the following processes:

  • Purchase to Pay system (P2P),
  • Sales order process (SOP or O2C),
  • General Ledger Transactions (BIF's)
  • Transactional Banking (Payment of Suppliers)
  • Collections & Credit Control (First line debt chasing)
  • Credit Management (Credit assessment)
  • Debt Collection (Liaising with 3rd parties for second level debt chasing and collection)
  • Receipts (Counter activities for collection of cash payments)
  • Cash Counting & reconciliation (Receipt of cash from outlets)
  • Bank Reconciliations (Reconciliation of all bank accounts)
  • Purchasing Cards (Issue and management)
  • Expense Claims (processing and paying approved expense claims)
  • Online Expenses (support for the new self-service online expense system)
  • School Finance (Supporting schools to operate P2P, SOP and expenses systems where finance teams are located within one of the five schools supported)

These processes are provided by the following teams:

GL & Cash      Office

AR & Credit Control

School Finance Team

AP Invoices

 Purchasing

BIF Posing Debtors reporting

Support Online Expenses

AP Invoices

New Supplier Process & Amendments

BIF Prepare Student Debt Chasing  Purchase Orders

AP Credit Notes 
(Debit notes) 

Purchasing Card Management
BIF Approval AR Invoices Manual Cash Allocation Purchasing Cards  BIF prepare Supplier Rebates
Cash Counting AR Credit Notes Sales Invoices

Cash Allocation of          Cheque Receipts/ Cancelled/Returned Communication by email in box/phone 

Communication Inbox/Phone
Cash Allocation Disputes - Non Student Manual Invoicing Control & Audit Control of Bank Account Changes
Cheque Receipts Disputes - Student   Filing  
Cheque Receipts/ Cancelled/ Returned Communication  Email box/Phone SOP    Post & Scanning   
Control Invoices AR    Printing  
Counter Tasks AR Payment Run    Supplier  
 

Journal

Month End Reports    Payment Run  
Purchasing Cards Old Debt Write off    New Tasks  
Reconciliation Reminder Letters      
Regular Payments/Refunds Statements      
Student Enrolment Week        
Sundry Income BIF        
Manual Payments       

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