Information for suppliers

Procurement at the University of Reading

All procurement activity within the University is carried out in accordance with legal requirements, financial regulations, our procurement policy and procedural guidance. This includes spend funded through research grants. Our objective is to secure maximum value for money, consistent with acceptable standards of quality and service.

The University operates a category management approach to procurement activity. This category approach enables us to be strategic about the way we buy goods and services, so that we maximize the funds that we commit to research and teaching. Category Managers are responsible for different areas of spend.

Visit our supplier selection pages to find out more about how we select suppliers.  

Brexit Preparation

The University has been preparing itself for the potential impact of Brexit. The Procurement Department have been contacting a number of its suppliers about potential risks in the supply chain and reviewing contingency plans.

We have also continued to receive Brexit preparation plans and updates from suppliers and are communicating with our stakeholders.

If you are currently a supplier to the University of Reading and would like to contact us about any Brexit related matters, please contact

Coming soon! University of Reading's eMarketplace

During the 2019-2020 academic year, the University of Reading will begin using an eMarketplace for placing orders with our contracted suppliers. From early 2020 we will begin the process of training the staff in each of our Schools in how to use the new system. To provide the support they need, we will roll it out to a few Schools at a time. We are contacting existing suppliers directly with further details.

Suppliers will need to register on our new system in order to receive orders and invoices. We will provide full details of how to do that, including log-in details and 'how to' guides. The eMarketplace we have selected is provided by Wax Digital.

New suppliers will also be given information about our eMarketplace at the appropriate time in the set up process.

For more information on the e-Marketplace.

Alternatively, contact for any queries.

Information about suppliers' invoices

With effect from 1 June 2019 the University of Reading will no longer accept invoices without a valid PO (purchase order) number printed on them. Invoices without a PO number or which contain a handwritten one will be returned unpaid, with a request for the correct information to be added.

What actions do you need to take?
All suppliers should secure a valid PO from their University contact before providing goods or services to them. This will ensure clarity around the goods or services we are asking you to supply and will also provide you with the University's terms and conditions -

Procurement Terms and Conditions v1 Aug 2019

All invoices should be marked with the PO number and emailed directly to the University's Accounts Payable team via - there is no need to send any invoice via your School or department contact.

How will this benefit you?
Invoices with all appropriate information will be paid in a timely manner, reducing the need for queries and chased payments. A valid PO should also assist in avoiding fraudulent activity; we are aware that a number of scams have recently been directed at Higher Education suppliers - see the fraudulent activity warning for further details.

If you have any questions or concerns about this process, please contact

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