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Open Access publishing – University of Reading

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Open Access publishing

This section details the funding mechanisms for Open Access journals. Please see Open Access funding for research monographs for more information on applying for funding for monographs.

UPDATES TO OPEN ACCESS FUNDING FOR JOURNAL ARTICLES - September 2021

The JISC Read and Publish deal with Wiley has been so popular that it will have to be restricted to authors who are funded by UKRI, Wellcome, British Heart Foundation and a few other charities/organisations. This restriction will be in place from 1 July 2021. It is hoped that by restricting eligibility now, no further restrictions will be required up to the end of 2021.

A Read and Publish deal with Oxford University Press is now active. This will enable open access for all research or review articles in over 400 OUP journals where the corresponding author is at University of Reading. See below for further details of how to take advantage of this deal.

Please remember that, regardless of the publisher, if you are receiving funding for open access from University of Reading, you should choose the most liberal creative commons licence, CCBY 4.0 for your output. If you choose a more restrictive version, we may be unable to fund the open access fee for your publication.

Allocation of funding for Open Access charges

RCUK/UKRI-funded research

Any authors publishing articles which acknowledge RCUK/UKRI  funding must make their articles Open Access, either via Green or Gold Open Access. RCUK/UKRI provides a block grant for payment of Open Access charges. As of 26 March 2018, funds are only available for RCUK/UKRI-funded work which meets the following criteria:

1. The article is to be published in a pure Gold Open Access journal (i.e. the journal does not charge a subscription fee and is freely available online to all) and is listed in the DOAJ (Directory of Open Access Journals)

OR

2. The Article Processing Charge (Open Access fee) is less than £1000 (excluding VAT, and once any publisher discounts/vouchers have been taken into consideration).

In addition to this, our Springer deal remains unaffected, so you can continue to publish in most Springer hybrid journals without any additional cost.

Page charges
Should you have an article for submission to a journal with page charges, please do pay attention to whether there is any other source of funding (held by you or co-authors) which will cover these costs and/or whether another equally suitable venue without page charges exists for this article. If you have considered these alternatives and you still wish to apply for page charges, you may do so, but please be aware that funds may be limited, and if the whole RCUK/UKRI block grant is short of funds we may have to withdraw this option at short notice during the course of the year. Any requests submitted and approved will be honoured.

Colour charges
There is no funding available for colour charges.

If your article meets one of the criteria listed above, firstly check for any publisher-specific discounts listed below, and then Fill in the Open Access funding request form.

For those articles which are not eligible for funding, compliance with the RCUK/UKRI policy can be achieved via the Green Open Access route, by depositing your article in CentAUR as soon as it is accepted for publication.

Non-RCUK/UKRI funded research

For those articles which do not acknowledge RCUK/UKRI funding, there is a Gold Open Access fund available for articles which meet the following two essential criteria:

1. There is no other funding available because:
a. the funding body which funded the research does not offer funds for Open Access publishing
b. the relevant grant has finished
c. the article results from internally funded research 

2a. The article is to be published in a pure Gold Open Access journal (i.e. the journal does not charge a subscription fee and is freely available online to all) and is listed in the DOAJ (Directory of Open Access Journals)

OR

2b. The Article Processing Charge (Open Access fee) is less than £1000 (excluding VAT, and once any publisher discounts/vouchers have been taken into consideration)

If your article meets these criteria, firstly check for any publisher-specific discounts listed below, and then Fill in the Open Access funding request form.

See also our pages on Open Access requirements for research funded by European Commission and Other funders.

Please note that you must Fill in the Open Access funding request form before any funds can be allocated for most publishers.

Publisher APC discounts & deals

As a result of Library subscriptions and other deals, authors at the University of Reading can receive a discount on Article Processing Charges (APCs), which enables articles to be made Open Access immediately on publication. In some cases we have already paid a fee and there is no APC charge at all.

Below is an outline of the discounts we currently receive from publishers, and what University of Reading authors have to do to obtain this discount. This includes those articles which acknowledge RCUK/UKRI funding, as we have already pre-paid some publishers using the RCUK/UKRI block grant so that you do not have to pay a fee.

Please note that these are the publishers with whom we have arranged some form of subscription or membership. Most other publishers will also have Open Access options, but we do not receive a discount.  Fill in the Open Access funding request form if you are asking for funds for other publishers not listed below.

American Chemical Society (ACS)

For 2020, we have a new arrangement with ACS that will fully fund 18 APCs in ACS Journals. This deal is available for all University of Reading authors regardless of funding. The publisher will let the OArequests team know that an article with a University of Reading corresponding author has been accepted for publication and ask us to approve the APC. Requests will be dealt with on a first-come, first-served basis.

You do not need to complete the Open Access funding request form to take advantage of this deal.

BioMed Central

The arrangement with BioMedCentral for UKRI/RCUK funded authors has now expired. As these journals are all fully open access, the APC will be funded by the Library. Please complete the open access request form and we will provide a purchase order to be included on the publisher's invoice.

 Cambridge University Press

A new Read and Publish agreement is in place with Cambridge University Press. The deal includes Research, Review Articles and Rapid Communications (RRR), plus Brief Report and Case Reports article types. The deal includes hybrid and gold open access journals. A list of the journals included in the deal is available on the CUP website. In order to qualify, the corresponding author of the paper must be affiliated with University of Reading. It recommended that you use a University of Reading email address. The publisher will alert you to the fact that a deal exists with your institution. When completing the request with the publisher, you should choose the CCBY 4.0 licence for your work. If you choose a more restrictive licence, your request may be denied or delayed. The deal applies for qualifying outputs that are accepted between 1 January 2021 and 31 December 2024.
You do not need to fill in the open access funding request form to take advantage of this deal.

Company of Biologists

A new Read and Publish agreement is in place with the Company of Biologists that covers the Society’s three hybrid journals, Development, Journal of Cell Science and Journal of Experimental Biology.  Papers where the corresponding author declares their affiliation as University of Reading and uses a Reading email address will qualify for Open Access automatically. There is no requirement to fill in the Open Access funding request form, request a purchase order or receive an invoice. Please choose the CCBY licence when agreeing Open Access with the journal.

European Respiratory Society

A new Read and Publish agreement is in place with the European Respiratory Society for the European Respiratory Journal for all research articles. Where the corresponding author has an affiliation of the University of Reading, accepted items will be published Open Access without the requirement to fill in the Open Access funding request form, request a purchase order or receive an invoice. Please choose the CCBY licence when agreeing Open Access with the journal.

International Water Association Publishing (IWAP)

A new read and publish deal with IWAP means that automatic open access will be applied to articles where a University of Reading member is the corresponding author and uses their University email address as the contact address when submitting the manuscript for publication. There is no need to fill in the Open Access funding request form, request a purchase order or receive an invoice. Please choose the CCBY licence when agreeing Open Access with the journal.

The IWA publishes 15 peer-reviewed journals, including five fully Open Access titles, on topics related to water, sanitation, water use and reuse, climate change and water resources and sustainable delivery of water to emerging cities. A full list of the IWA journals is available here: https://www.iwapublishing.com/journals

Institute of Physics (IOP) Publishing

A new Read and Publish agreement means that corresponding authors using a University of Reading email address will qualify for unlimited open access publishing in the 44 hybrid journals managed editorially by IOP publishing. During the peer review process, the journal should inform the corresponding author that they qualify for open access and this will be applied automatically on acceptance and publication of the article. The deal applies to Letters, Papers, Reviews and Special Issue articles. A list of the hybrid journals included in the deal is available on the IOP's webpage. There is no need to fill in an open access request form and an invoice/purchase order number will not be required. Please choose the CCBY version of the licence.

 A 70% discount will apply for APCs in hybrid partner journals that are not editorially managed by the IOPP. Journals that fall into this category include Europhysics Letters (EPL), Fluid Dynamics Research, Functional Composites and Structures, Journal of Cosmology and Astroparticle Physics, Journal of Instrumentation, Journal of Statistical Mechanics: Theory and Experiment, Laser Physics, Laser Physics Letters  and Publications of the Astronomical Society.  Authors will need to request this discount when they order open access with the publisher. Please complete the Open Access request form if you are publishing in one of these journals.

 

Institution of Engineering and Technology (IET)

The IET journals will be included as part of the JISC Wiley Read and Publish deal. The arrangement will apply to items accepted after January 2021 that were funded by Wellcome, UKRI, Blood Cancer UK, British Heart Foundation, Cancer Research UK, Parkinson's UK and Versus Arthritis. The corresponding author will need to be from University of Reading to qualify for this deal.

Microbiology Society

A new read and publish agreement is in place with the Microbiology Society. This will enable all papers where the corresponding author is a University of Reading member and uses their University email address to have immediate Open Access publishing under the CCBY licence. The publisher will notify University of Reading corresponding authors that they are eligible for this deal during the peer review process. There is no limit to the number of articles included in the deal. There is no need to fill in the Open Access funding request form, request a purchase order or receive an invoice. The deal applies to the Society’s six journals: Microbiology, Journal of General Virology, Journal of Medical Microbiology, Microbial Genomics, International Journal of Systematic and Evolutionary Microbiology and Access Microbiology

 

 Oxford University Press

The Read and Publish deal with Oxford University Press (OUP) means that research and review articles where the corresponding author is at University of Reading will be made open access by the publisher. This deal includes over 400 hybrid and fully open access journals. The publisher will determine whether a paper is eligible based on the affiliation and email address of the corresponding author and so it is essential that you declare your affiliation correctly.

If your paper is accepted, the publisher will send an email to the corresponding author to let them know about the agreement. The corresponding author must log into the licencing and payment system to agree the CCBY 4.0 open access licence and make a request to use funds from the agreement. OUP will then check the author's affiliation and item type and then email the author to let them know that the request has been approved. There is no need to fill in the open access request form or to request an invoice from the publisher. This deal is open to all University of Reading staff and students regardless of any external funding they may have.

PeerJ

PeerJ is an Open Access peer-reviewed, scholarly journal for research articles in the biological and medical sciences. We have an institutional publishing plan with PeerJ, for articles arising from any source of funding. It provides basic membership publishing plans for authors, allowing authors to publish one article per year for life in PeerJ, with no cost to themselves. The membership plan will be paid automatically when the article is accepted for publication. Please note that each co-author will also need a publishing plan with PeerJ and that our plan only covers Reading authors.

Portland Press

A new Read and Publish arrangement is in place with Portland Press. Under this deal all corresponding authors with a University of Reading affiliation will be offered Open Access publication in five hybrid and two Open Access journals.

Hybrid journals: Biochemical Journal, Clinical Science, Biochemical Society Transactions, Essays in Biochemistry and Emerging Topics in Life Sciences

Open Access journals: Neuronal Signaling, Bioscience Reports

Corresponding authors will be notified by the publisher that they qualify for the Open Access deal either at the acceptance (hybrid journals) or the submission (Open Access journals) stage. There is no need to complete the open access funding request form, obtain a purchase order or to request an invoice. Authors should choose the CCBY licence option. There is no limit to the number of publications that will qualify for Open Access. However, it is a requirement that the corresponding author is affiliated to the University of Reading in order to qualify for the deal.

 

Royal Society of Chemistry (RSC)

As a result of a recent Read and Publish deal, authors at University of Reading have a limited number of free APCs for the RSC's hybrid journals. To qualify for this deal, you must be the corresponding author of the paper, both on the paper and in the online submission system. You need to make sure that you use your institutional email address and correct affiliation. When your paper is accepted, the journal will make you aware of the agreement and you will be asked to choose a licence. You should choose the CC BY 4.0 version of the licence, the most liberal. The deal does not cover extras such as the cost of reprints or cover artwork. The allocation of APCs will be on a first-come, first-served basis. You do not need to complete the open access request form to take advantage of this deal.

If you are publishing in one of the Society's fully open access journals, you will need to complete the open access funding request form, ideally at the submission stage.

Sage

A new Read and Publish deal with SAGE means that items where the corresponding author has a University of Reading email address and has correctly identified their affiliation can publish Open Access without limits in the SAGE Premier, IMechE and RSM hybrid journal collections. This applies to original research papers, review papers, brief communications, short reports and case reports. It is essential that you provide correct affiliation details so that the publisher can identify you as belonging to an eligible institution.

For SAGE fully open access (Gold) journals a 20% discount on the OA fee will apply as part of this deal. You need to apply for funding via the open access request form. The invoice for the APC will be handled through the RightsLink portal for most journals. The discount code JISC2020 must be added in the RightsLink portal to qualify for the reduced APC. Full instructions will be given by the OArequests team when you apply for funding.

Springer

The library has signed a JISC agreement with Springer that covers all Article Processing Charges (APCs) for articles published in Springer Open Choice (hybrid) journals. Take a look at the latest list of Springer journals (Excel file) to see if yours is listed as 'Hybrid (Open Choice)'.

This means that you do not need to pay Springer an APC to make your article open access in a Springer Open Choice journal as we have already paid for it as part of this agreement. This deal applies to any source of funding.

To make sure that your article is covered by this new agreement, you must be the corresponding author on the paper and use your University of Reading email address. When your article has been accepted for publication, Springer will ask you to confirm the following:

  • The article has been accepted by an Open Choice eligible journal
  • You are the corresponding author (please use your institutional email address not your personal one) 
  • You are affiliated with an eligible UK institution (select your institution's name) 
  • Your article matches one of these types: OriginalPaper, ReviewPaper, BriefCommunication or ContinuingEducation

When completing the Springer MyPublication form, please ensure that you agree to the open access terms. Springer will then verify these details with us and then your article will be made available in open access with a CC BY licence.

Please note, that 30 Open Choice journals are not included in this agreement as they do not offer CC BY licensing.

You do not need to fill in the APC funding request form to use this deal.

Taylor & Francis

There is now a Read and Publish agreement in place with Taylor & Francis. This applies to around 2,300 Taylor & Francis and Routledge Open Select (hybrid) journals. The deal applies to original research articles and does not include other types of output such as Editorials, Announcements and Book Reviews. In order to qualify for the deal, you must be the corresponding author and must use your University of Reading email address to prove your affiliation. This is open to all staff and students regardless of any external funding your research may have. You do not need to fill in the open access request funding form for this deal and no invoices or purchase orders are required. There is a national cap on the number of articles that can be published under this JISC deal. We will be notified by the publisher if this limit is reached.

It is important that you choose the CC BY 4.0 version of the creative commons license when you sign the publishing agreement offered by the publisher. The library may refuse the request for open access if a more restrictive licence is selected.

All accepted research articles that qualify for the deal will be automatically considered for open access publication. You will receive an email informing you of the open access deal and that the publisher has let your institution know that you have had an eligible output accepted for publication. There is an approval step needed from the open access team at Reading but this is usually completed quickly. Once your paper is approved for open access the publisher will email you again to let you know that it is confirmed.

If you are publishing in a fully open access (pure gold open access) journal with this publisher, you will still need to complete the open access funding form at the submission stage

Wiley

Due to the popularity of the Wiley Read and Publish deal, it will have to be restricted from 1 July 2021. Only articles funded by UKRI, Wellcome Trust, British Heart Foundation, Arthritis Research UK, Breast Cancer Now, Cancer Research UK, Bloodwise and Parkinson's UK will be offered open access automatically via the publisher.

If you do not have funding from these institutions/charities, you can still apply for funding for open access in Wiley journals but you must be publishing in a hybrid journal with an APC of less than £1000 OR a fully open access journal listed in the Directory of Open Access Journals. Please use the open access request form to request support in this instance.

If you have declared funding that will qualify you for the Read and Publsih deal, publisher will alert you to the fact that your institution is part of the Read and Publish arrangement and that your output fits the qualifying item types and funder. The corresponding author must have declared that they are affiliated to the University of Reading and it is recommended that you use a University of Reading email address.

If you qualify for this deal, you do not need to fill in the Open Access funding request form to take advantage of this arrangement and no invoices or purchase orders will need to be generated.

For hybrid journals: At the acceptance stage, Wiley will offer Open Access to all qualifying corresponding authors with an affiliation of University of Reading and relevant funding. This information will be included in the acceptance letter that you receive from the journal. You should complete the request for Open Access via the publisher site. This will then be approved by the Library Open Access team. You do not need to fill in the Open Access funding request form to take advantage of this deal and no invoices or purchase orders will need to be generated. You must choose the CCBY licence for your outputs; if you choose a more restrictive licence, you may be in breach of your funder's requirements and we may not approve your request for open access.

Open Access journals: At the submission stage, Wiley will ask authors funded by the above organisations about payment of Open Access fees. Where the corresponding author is based at University of Reading, they should choose 'My institution has an agreement with Wiley and may pay the Article Publication Charge'. You will then be asked to find the institution's account code via a drop-down menu. Once the request has been submitted, the Library Open Access team will approve your request and you will receive email confirmation that funding has been agreed. Once your paper is accepted, the item will be published Open Access without the need for further approval, purchase order requests or invoices.


 

  

 

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