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Open Access publishing – University of Reading

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Open Access publishing

This section details the funding mechanisms for Open Access journals. Please see Open Access funding for research monographs for more information on applying for funding for monographs.

Allocation of funding for Open Access charges

RCUK-funded research

Any authors publishing articles which acknowledge RCUK funding must make their articles Open Access, either via Green or Gold Open Access. RCUK provides a block grant for payment of Open Access charges, but the value of this block grant has significantly decreased in 2017/18, and funds are almost completely spent. As of 26 March 2018, funds are only available for RCUK-funded work which meets the following criteria:

1. The article is to be published in a pure Gold Open Access journal (i.e. the journal does not charge a subscription fee and is freely available online to all) and is listed in the DOAJ (Directory of Open Access Journals)

OR

2. The Article Processing Charge (Open Access fee) is less than £500 (excluding VAT, and once any publisher discounts/vouchers have been taken into consideration).

In addition to this, our Springer deal remains unaffected, so you can continue to publish in most Springer hybrid journals without any additional cost, and we have some money left in our RCUK Wiley account, which we will use up on a first-come first-served basis.

Page charges
Should you have an article for submission to a journal with page charges, please do pay attention to whether there is any other source of funding (held by you or co-authors) which will cover these costs and/or whether another equally suitable venue without page charges exists for this article. If you have considered these alternatives and you still wish to apply for page charges, you may do so, but please be aware that funds may be limited, and if the whole RCUK block grant is short of funds we may have to withdraw this option at short notice during the course of the year. Any requests submitted and approved will be honoured.

Colour charges
There is no funding available for colour charges.

If your article meets one of the criteria listed above, firstly check for any publisher-specific discounts listed below, and then Fill in the Open Access funding request form.

For those articles which are not eligible for funding, compliance with the RCUK policy can be achieved via the Green Open Access route, by depositing your article in CentAUR as soon as it is accepted for publication.

Non-RCUK funded research

For those articles which do not acknowledge RCUK funding, there is a Gold Open Access fund available for articles which meet the following two essential criteria:

1. There is no other funding available because:
a. the funding body which funded the research does not offer funds for Open Access publishing
b. the relevant grant has finished
c. the article results from internally funded research 

2a. The article is to be published in a pure Gold Open Access journal (i.e. the journal does not charge a subscription fee and is freely available online to all) and is listed in the DOAJ (Directory of Open Access Journals)

OR

2b. The Article Processing Charge (Open Access fee) is less than £500 (excluding VAT, and once any publisher discounts/vouchers have been taken into consideration)

If your article meets these criteria, firstly check for any publisher-specific discounts listed below, and then Fill in the Open Access funding request form.

See also our pages on Open Access requirements for research funded by European Commission and Other funders.

Please note that you must Fill in the Open Access funding request form before any funds can be allocated for most publishers.

Publisher APC discounts & deals

As a result of Library subscriptions and other deals, authors at the University of Reading can receive a discount on Article Processing Charges (APCs), which enables articles to be made Open Access immediately on publication. In some cases we have already paid a fee and there is no APC charge at all.

Below is an outline of the discounts we currently receive from publishers, and what University of Reading authors have to do to obtain this discount. This includes those articles which acknowledge RCUK funding, as we have already pre-paid some publishers using the RCUK block grant so that you do not have to pay a fee.

Please note that these are the publishers with whom we have arranged some form of subscription or membership. Most other publishers will also have Open Access options, but we do not receive a discount.  Fill in the Open Access funding request form if you are asking for funds for other publishers not listed below.

American Chemical Society (ACS)

The Library currently subscribes to the ACS journals package, giving a third off APCs, making the cost $2000 in most cases.

If you are a personal member of ACS, you will receive an additional third off the original cost, making the cost $1000.

These discounts apply for any source of funding.

BioMed Central

We have a pre-paid account with BioMed Central/SpringerOpen from which APCs for articles arising from RCUK funded research only can be paid directly. The deal applies to all BioMed Central, Chemistry Central and SpringerOpen journals only. View a list of BIOMED Central journals

There is an approval step where Springer Biomed will ask the institution whether the article should be paid for from the pre-paid account. In order that we can get all information needed to assess the request, you must complete the APC funding request form first.

After your request has been approved, we will contact you with a code to use to access payment from the pre-paid account.

If you don’t have RCUK funding, we will still fund papers in all BioMed Central journals as they are all fully Open Access. Instead of obtaining a code, simply apply for funds and ask BioMed for an invoice.

PeerJ

PeerJ is an Open Access peer-reviewed, scholarly journal for research articles in the biological and medical sciences. We have an institutional publishing plan with PeerJ, for articles arising from any source of funding. It provides basic membership publishing plans for authors, allowing authors to publish one article per year for life in PeerJ, with no cost to themselves. The membership plan will be paid automatically when the article is accepted for publication. Please note that each co-author will also need a publishing plan with PeerJ and that our plan only covers Reading authors.

Sage

As a result of the Library’s subscription to the Sage journals package, University of Reading authors receive a discounted APC of £200.  This deal applies to any source of funding.

You will be alerted to the fact that the SAGE Choice option exists for a title when sent an acceptance email, and again when sent the Contributors Agreement to authorise.  To apply for this discount you must:

  1. Follow the link in either the acceptance or Contributors Agreement emails to the SAGE Choice Invoice Template.
  2. Indicate that you are entitled to the discount by entering the code NESLi2015 in the “University/Institution Account Code” field.
  3. Return the SAGE Choice Invoice Template to the relevant email address at SAGE as instructed on the form.
  4. An invoice for the discounted rate of £200 only will then be raised.

You must indicate that you are entitled to the discount by using this code when initially applying for the SAGE Choice option. This offer only applies to SAGE Choice Scheme and SAGE Premier 2015 titles.

Springer

The library has signed a new JISC agreement with Springer that covers all Article Processing Charges (APCs) for articles published in Springer Open Choice (hybrid) journals. Take a look at the latest list of Springer journals to see if yours is listed as 'Hybrid (Open Choice)'.

This means that with effect from 15th October 2015 you do not need to pay Springer an APC to make your article open access in a Springer Open Choice journal as we have already paid for it as part of this new agreement. This deal applies to any source of funding.

To make sure that your article is covered by this new agreement, when your article has been accepted for publication, Springer will ask you to confirm the following:

  • The article has been accepted by an Open Choice eligible journal
  • You are the corresponding author (please use your institutional email address not your personal one) 
  • You are affiliated with an eligible UK institution (select your institution's name) 
  • Your article matches one of these types: OriginalPaper, ReviewPaper, BriefCommunication or ContinuingEducation

When completing the Springer MyPublication form, please ensure that you agree to the open access term. Springer will then verify these details with us and then your article will be made available in open access with a CC BY licence.

Please note, that 30 Open Choice journals are not included in this agreement as they do not offer CC BY licensing.

You do not need to fill in the APC funding request form to use this deal.

SpringerOpen

We have a pre-paid account with BioMed Central/SpringerOpen from which APCs for articles arising from RCUK funded research only can be paid directly. The deal applies to all BioMed Central, Chemistry Central and SpringerOpen journals only.

There is an approval step where Springer Biomed will ask the institution whether the article should be paid for from the pre-paid account. In order that we can get all information needed to assess the request, you must complete the APC funding request form first.

After this has been approved, we will contact you with a code to use to access payment from the pre-paid account.

If you don’t have RCUK funding, we will still fund papers in all SpringerOpen journals as they are all fully Open Access. Instead of obtaining a code, simply ask SpringerOpen for an invoice.

Taylor & Francis

As the library subscribes to the JISC Taylor & Francis journal packages, authors receive a 75% APC discount for articles in subscription journals, giving an APC of £447 . This deal applies to any source of funding.

This applies to all subscription journals, but not full OA journals as these have separate offers on APCs which vary from time to time; nor can they be used for Journal of Modern Optics and Desalination and Water Treatment (these two journals offer authors a reduced APC as part of a separate pilot scheme).

Wiley

We now only fund articles in fully Open Access Wiley journals. If you are publishing in a fully Open Access journal, fill in the University of Reading Open Access funding request form, and then use the Wiley Author Services tool to choose Open Access publishing - there should be an option to search for “Reading”. Select University of Reading as your institution, and then select the institutional account for payment. This will only work for fully Open Access journals.

If authors wish to pay the Open Access fee in a hybrid journal (one that charges a subscription fee and an Open Access fee) themselves, but still wishes to take advantage of the 25% institutional discount we get by using the online account, they should contact oarequests@reading.ac.uk to discuss this further.  

 

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