Staff Forum - Join Us
Have you thought about joining the Staff Forum but would like to know what it involves? Individuals bring their own skills and expertise to the forum and you can find many ways to contribute and follow particular interests.
Who can become a Staff Forum representative?
Staff on all grades and from all areas in the University can join the Staff Forum. Staff Forum representatives G1-5 have a different remit to those who may be representing staff G6+. Definitions of roles are outlined below.
All employee representatives will bring ideas, questions and concerns to the Forum and take an active role in discussion, seeking practical ways forward and resolving such matters within the University.
The Staff Forum will enable the University to inform and consult with employees and seek their views through the employee representatives on the following matters relating to staff at Grades 1-5:
- Decisions likely to lead to substantial changes in work organisation or contractual relations, including proposed redundancies involving more than 20 staff, and transfers of the business or part of the business, subject to clause 4.3 of the information and consultation agreement.
- Significant changes to HR policies and procedures or terms and conditions of employment common to employees covered by this agreement
- Changes to the University's occupational pension scheme
- Implications of any significant legislative initiatives which may affect the working environment, terms and conditions or workplace practices and policies of the University
- Any other mattes as may be deemed appropriate by the Chairs
The Staff Forum have now extended the opportunity to participate in the Staff Forum to colleagues on Grade 6 and above. It is important to stress that this is intended to compliment the formal representation rights held by the UCU, the trade union for staff on those grades who make an important contribution to our employee relations activity. Extending the Forum provides another, different way for colleagues to exchange information and ideas.
How do I apply to become a Staff Forum representative?
If you are employed within the University and are interested in becoming a Staff Forum representative you may nominate yourself or can nominate a colleague (having first requested their permission). We really value diversity and welcome expressions of interest from all staff background: grades, roles and locations. When vacancies for members arise we will advertise these so individuals can put themselves or others forward. Please contact the Staff Forum Secretary, Rachel Thorns for further details.
What is expected of me if I become a Staff Forum representative?
In the Staff Forum Handbook there is an outline of things you would be typically be doing as a Staff Forum representative. For example:
- Attend a termly Staff Forum meeting at the Whiteknights campus (although there is an opportunity to Skype into these meetings if representatives are based at other campuses)
- responding to queries which come into the Staff Forum mailbox
- Attending the Staff Induction to promote the Staff Forum to new members of staff who are joining the University
- Provide support to staff who may be required to attend formal meetings relating to their employment e.g. formal consultation meetings in relation to potential redundancy, disciplinary hearings, formal meetings where a manager may be discussing concerns in relation to an individual's performance or capability, formal grievance investigation meetings.
- Attend training organised for Staff Forum representatives to support you in your role
- Undertake tasks to support the communication of the work of the Staff Forum with members of staff you represent
What does it involve and how much time does it take up?
You will need time to attend / Skype into the termly meetings and read the associated papers and minutes. If you are required to support a member of staff who has problems at work this may involve meeting with them and attending a formal meeting(s).
Consultation and workgroup attendance can vary from one to a series of meetings.
As a new representative, we will discuss with you whether you wish to be involved in a working group (and whether you have capacity to do this). This would not be something we would expect you to do straight away.
Will I get help and training?
Yes. It is recognised that the Staff Forum representatives should be supported with training and sessions are organised to help the Staff Forum representatives with doing their roles.
Training requirements are always under review and suggestions are often made for new topics.
The Staff Forum representatives also operate a "buddy" system for new members and have put together a Staff Forum Handbook with further information about being a representative.
For advice and support please contact:
- Tel: 0118 378 5796