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Guide to planning your event

Events can be used as a strategic tool to enhance the University's reputation and can be used to showcase expertise, to raise money, recognise support and to celebrate achievements and anniversaries. They also provide a platform for engaging with a variety of audiences.
The following information has been written to help you when planning University events, assisting you to make the most of your event and the best use of resources available on campus.

Please note that the University currently mandates a 'VIRTUAL-FIRST' approach for all meetings and events throughout the 2020-2021 academic year. Please review recent Staff Portal Article for further clarification. You may also like to visit our Virtual Events Best Practice Guide for more information on how to run successful online events.

Please also note, if you are booking an ONSITE event for or on behalf of a non-University individual/organisation on the Whiteknights campus, it is essential that you contact Venue Reading who can provide professional support for all such events on campus:

Finally, please note that there is NEW PROCESS for booking external spaces on campus, which must also be done via the Venue Reading team. View Bookable Outside Space Venue Reading Summer 2021.pdf

For similar events at the Greenlands campus, please contact


Useful contacts

Events Team

+44 (0) 118 378 6718

Venue Reading

+44 (0) 118 378 5657

Henley Business School Events

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