People notify the UoR of incidents using the online form. The database automatically allocates the incident an ID number and alerts HSS. The HSS Administrator aims to circulate the notified details quickly to a Health and Safety Co-ordinator (HSC) so they can promptly launch an investigation. Having communicated their investigation findings to relevant stakeholders, to effect improvement, the HSC is also expected to communicate them to their HSS Liaison Adviser (LA), normally within 14 days. The LA ensures a suitable record is maintained by attaching significant documents to the database entry, entering a concise summary, and recording other information if necessary.
Where initial details suggest the incident may be RIDDOR-reportable, the HSC and LA should highlight this as soon as possible, to ensure UoR complies with RIDDOR regulations.
Below is the full incident Procedure in more detail:Incident allocation