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Policies and Procedures – University of Reading

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Policies and Procedures

The following policies, procedures and forms are applicable only to postgraduate research students. Other, more general University policies are listed within the Quality Support Office website 

This page is aimed at Supervisors and other staff working with research students. If you are a research student looking for information, please visit our page of  Policies and procedures for research students 

Code of Practice on Research Students

The University's Code of Practice on Research Students outlines a minimum set of requirements for all parties involved in the awarding of research degrees at The University of Reading.

This Code covers all such degrees including MPhil and PhD , the research elements of Professional Doctorate programmes (including the Henley DBA ), relevant elements of PhD by Publication programmes and the LLM (by thesis).

The Code of Practice also contains context and links to other key documents pertaining to the assessment of research degrees.

Code of Conduct for Supervisors of Research Students

The Code of Conduct for Supervisors of Research Students sits along, and supplements, the Code of Practice on Research Students and is intended to promote good practice in the supervision of research students.

Supervisors should consult the Code of Conduct for up-to-date information about all policies and procedures relating to research students. Other relevant documents for supervisors are the  Good Practice Guide on Supervising PhDs and other Research Programmes  and Supporting PGR Wellbeing: A Guide For Supervisors and Directors of PGR Studies.

Rules for the submission of theses for higher degrees

The Rules for the submission of theses for higher degrees (available on our doctoral Examinations page) give full details about the processes doctoral researchers should follow with regard to submission of theses, including notice of intention to submit, procedure for submission, word limits, format of theses. This policy also sets out details about the examination process and that for notification of results, and for Graduation.

Electronic deposition of theses

Doctoral students enrolling on or after October 2012 are required to submit an electronic copy of their thesis. There is guidance for students elsewhere on this website but the important role of supervisors in this process is outlined in discreet guidance for supervisors

Monitoring and Assessment of Progress

The Code of Practice on Research Students summarises and enshrines our formal policy on monitoring the progress of students on research degrees. Staff may also wish to consult the related Good Practice Guide

on Monitoring and assessing the progress of doctoral researchers, which is complementary to the Code.

This section provides University templates for students, supervisors and assessors in order to facilitate the process:

Learning Needs Analysis  (Word - 26KB)

Annual Review of Progress - Years 1, 3 and 4

Annual Review (Student / Supervisor template)

 Annual Review (Assessor Template)


Annual Review of Progress - Confirmation of registration 

Confirmation of Registration (Student /Supervisor template)

Confirmation of Registration (Assessor template)

Research student evaluation of supervisory arrangements - Standard form

Recording notes of supervisory meetings

Supervisors can also use the Recording supervisory meetings on RISIS web portal


(link to brief instructions) to record notes from supervisory meetings with their research students.

Other policies relating to research students

 PGR Admissions Policy

Guidance notes on interviewing students for research degree programmes

Procedures for appeals by postgraduate research students against confirmation of registration decisions

Procedure for appeals against termination of registration from a non-submission of a thesis

Policy on procedures relating to PhD and MPhil student academic engagement and fitness to study

Policy statement on the use of postgraduate teaching assistants or demonstrators


Suspensions and Extensions

Guidance on research students' suspensions and extensions


Extension Request Form

Suspension Request Form

Partnership agreement and Service Statement (PAS)

Partnership Agreement - Graduate School

Service Statement - Graduate School

Key Responsibility Holders - Graduate School


Setting up collaborative arrangements for PGR Programmes

Setting up collaborative arrangements for postgraduate research programmes


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