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Policies and Procedures – University of Reading

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Policies and Procedures



The following policies, procedures and forms are applicable only to postgraduate research students. Other University rules and regulations which apply to all students, including policies covering equal opportunities and intellectual property, can be found on the

Student Services website   


Also applicable to all students at the University is the The Reading Student Charter, which has been developed in partnership between staff and students in order to set out clearly the expectations that each should have of the other. 

Code of Practice on Research Students

The University's   Code of Practice on Research Students outlines a minimum set of requirements for all parties involved in the awarding of postgraduate research degrees at the University of Reading.

This Code covers all such degrees including MPhil and PhD, the research elements of Professional Doctorate programmes (including the Henley DBA ), relevant elements of PhD by Publication programmes and the LLM (by thesis).

The Code of Practice also contains context and links to other key documents pertaining to the assessment of research degrees. You will be issued with a current copy of the Code of Practice during the induction period.

Submission of theses and Examinations

The University's regulations and guidance on the processes of thesis submission and examination for doctoral researchers are set out in our separate page on Examiners for Research Degrees

This page includes:

- The Rules for the Submission of Theses for Research Degrees

- 'Intention to Submit Thesis' form

- Guides for Examiners of Research Degrees (various)

- Guidance on the electronic deposition of thesis (final version)

- Information on Thesis preparation

Special examination arrangements

A number of students across the University qualify for special examination and assessment arrangements, either due to disability, medical or personal problems, or religious observance. Examples of such arrangements are given on the Examinations Office web pages, which set out what you need to do to enable the University to make appropriate examination and assessment arrangements for you. Please note that these pages are applicable to all students, not just doctoral researchers. 

MOnitoring and assessment

The Code of Practice on Research Students summarises and enshrines our policy on monitoring the progress of students on research degrees. This section provides University templates for students, supervisors and assessors in order to facilitate the process:

 Learning Needs Analysis

Annual Review of Progress

 Annual Review (Student / Supervisor template)

 Annual Review (Assessor Template)

Annual Review of Progress - Confirmation of registration:

Confirmation of Registration (Student /Supervisor template)

Confirmation of Registration (Assessor template)

Research student evaluation of supervisory arrangements - Standard form

OTher policies and procedures

PhD by Published Works

The degree of PhD by Published Works is intended for candidates who have developed their knowledge and independent research skills to doctoral level and who have a body of publications produced during the course of their careers either within or outside academia. Although the criteria for admission, registration periods, and format of thesis differ, the expected quality of outputs, and the candidate's understanding of the wider field of knowledge, is equivalent to that for the more traditional PhD by thesis.

Full details are set out in the guidance linked immediately below. Please note that the PhD by Published Works is distinct from the practice of writing a traditional PhD by thesis as a collection of papers (this is outlined in separate guidance on this page).

PhD by Published Works


Writing a thesis as a collection of papers

It is becoming increasingly common for doctoral students, particularly those in science disciplines, to write their thesis as a collection of papers. This guidance linked below sets out some of the advantages for students of adopting this approach and also provides advice on how to structure the thesis. Please note this is distinct from the separate qualification 'PhD by Published Works' and the guidance sets out the distinction.

Writing a thesis as a collection of papers - guidelines


Requesting a CAS for Visa purposes

International students who, following examination, need to complete major corrections to their thesis, will need to ensure that they have a visa to cover this period. The procedure for research students with major corrections who wish to request a CAS, the following guidelines sets out the steps that need to be followed.  

Confirmation of Acceptance for Studies (CAS) 


Procedures for appeals by postgraduate research students against confirmation of registration decisions

 This document sets out the procedures relating to appeals by research students against confirmation of registration decisions made by Schools, which are applicable in cases where the decision is to alter the registration status from PhD to MPhil.

NB: Please note that the procedures above do not apply in cases where the recommendation of the 'confirmation of registration' process is that a student's registration be terminated; the procedure to be followed in such cases is set out above.


Academic Misconduct

Research students are expected to uphold the University's expected standards on Academic Integrity and Academic Misconduct.

The University's Statement on Academic Misconduct includes the University's definition of plagiarism and sets out the range of penalties applicable in cases of cheating.

Research Ethics

All research raises ethical issues. Some research cannot be carried out by members of this University without the approval of the Research Ethics Committee. Our University's Research and Enterprise web pages contain guidance designed to tell you when that is the case and to explain how that approval may be obtained.

Environmental Sustainability

The University takes its responsibility towards sustainability seriously. To maintain high standards in environmental and energy management, we use the (national standard) ISO14001 and ISO50001 management systems, respectively. These systems ensure we continually improve our environmental impact and energy efficiency.

The commitment and support of doctoral researchers is essential to our ability to meet these standards. The daily activities that you undertake (anything from disposing of hazardous waste in a laboratory to turning the lights off) should comply with the University's Environment Policies.

The Environmental Policy and the Energy & Water Policy, along with information on what you can do to improve the University's environmental impact and energy efficiency can be found on the Clean and Green website.

If you have questions on these specific issues, please contact

Student complaints procedure

Student complaints procedure

Procedure for appeals against termination of registration resulting from non-submission of a thesis by the Maximum Registration Date

The purpose of this document is to outline the appropriate procedures to be followed in the event that a research student does not submit their thesis by their Maximum Registration Date. The policy and procedures set in the document apply specifically to PhD and MPhil students. They also normally apply in cases where the research element of a Professional Doctorate programme has not been submitted by the Maximum Registration Date.

Download the Procedure for appeals against registration resulting from non-submission of a thesis by the Maximum Registration date



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