See our Frequently Asked Questions below to learn more about the Study Abroad programme.
What if I am on a programme with integrated study abroad and don’t want to travel?
Any students on programmes with integrated study abroad who do not wish to travel will be supported in their decision and might be offered alternative options, where possible. We will contact those students affected soon with more information about this.
There is still much uncertainty about travel restrictions worldwide. Please rest assured that we will keep our position under constant review and will continue to take steps to protect your safety.
Can I travel overseas for University activity (eg Study Abroad) in the academic year 2020/21?
Decisions to grant students permission to travel abroad during the 2020/21 academic year will be assessed on a country-by-country basis. We will be informed by:
- Foreign & Commonwealth Office (FCO) guidance;
- guidance from our insurance provider;
- government and institutional policies in the host country.
If you wish to travel, you must follow the process outlined below. Completion and approval of the updated Risk Assessment is mandatory, even if you have already been accepted to study abroad by one of our institutional partners.
Once my Study Abroad placement has been confirmed, how should I gain approval to travel for insurance purposes?
Once your Study Abroad placement has been confirmed, please take the following steps to seek approval to be covered by University insurance:
Review all the information on these pages before starting the process
Obtain and review information on the country or countries you plan to visit on the UK Foreign & Commonwealth Office (FCO) website. UG students studying abroad for a semester or a full academic year as part of their degree will receive further information from the Erasmus & Study Abroad Office and your School.
Complete Risk Assessment for Study Abroad for Academic year 2020 -2021 (to be shared with undergraduate students planning to study abroad for a semester or a full year) normally no later than 28 days in advance of travel.
Once you have received formal approval, you should complete the necessary logistics, such as travel booking, visa (if required), personal health planning, purchasing additional insurance if required etc.
Complete the Overseas Travel Form on RISIS when your travel details are finalised before you travel (and keep up-to-date if there are any changes)
When should I start the travel approval process?
You must complete the required documentation, including Risk Assessment, and gain approval before booking any travel. It is recommended that this is done at least 28 days in advance of travel, where possible.
Am I covered by University insurance (including for COVID-19) if I am travelling on behalf of the University?
If the relevant University authorities have approved the travel then you will be covered as long as the appropriate Risk Assessments and other documents have been completed.
When your travel has been approved, the University Insurance policy covers you if you develop symptoms or contract COVID-19, but you must be adhering to all local government and UK Foreign & Commonwealth Office (FCO) advice. Any changes to this will be updated on this page and communicated to affected students.
Can I travel to countries not on the ‘exempted from all but essential travel’ UK Foreign & Commonwealth Office (FCO) list?
In some very specific cases we may grant permission for essential travel to countries not exempted by the UK FCO. However, a full risk assessment must be carried out and relevant approval sought. We may consider this for the following activities:
External research funding purposes
If approval is granted by the relevant University authorities then you would be covered by the University insurance policy, with the following exceptions. Cover will not apply for the following:
Cancellation or curtailment
Political or natural disaster evacuation
Can I travel to an ‘exempted country’ as per the UK Foreign & Commonwealth Office (FCO) list?
If the University has approved travel, following the process outlined above, then yes you will be able to travel and covered by insurance as long as the appropriate Risk Assessments etc. have been completed and travel has been approved by relevant University authorities. If, during your trip the UK FCO advice is re-enforced “against all but essential travel”, then full cover will apply.
What happens if the UK FCO changes its advice and recommends against “all but essential travel” to the country I am planning to visit (eg it becomes a ‘non-exempted country’)?
Before you travel, you should monitor the UK FCO website regularly to keep up to date with the latest information for the country you are planning to visit.
If the UK FCO advice “against all but essential travel” for the country you are travelling to is re-enforced prior to your trip, you must re-submit your Risk Assessment form for re-consideration.
If the advice changes while you are already overseas, you will be covered by University Insurance and we will contact students affected to provide further information about recommended next steps.
If I am living outside of the UK and it is approved that I can travel for University activity (for research, placements, Study Abroad or fieldwork), am I insured?
You must seek approval to travel by completing the Risk Assessment process outlined above, before you travel. Once we have received your Risk Assessment, we will review it alongside the information obtained and forward to insurers for review. It is possible that certain elements of the policy may not be covered in these circumstances or there may be an additional premium required. We will let you know once the decision has been made by the insurance company. You should not travel until we have confirmed this.
Who can I contact for more information?
Please contact your Study Abroad Coordinator for further advice. If you do not know who this is, please visit our website.