Guidance - if you are working on campus
The government has announced temporary measures ("Plan B") that include working from home.
As anticipated, the updated HE guidance sets out a clear expectation that face-to-face teaching be retained as much as possible and gives a broad exemption to the working from home guidance for education. This includes:
- people involved in face-to-face teaching, for example, lecturers or academic staff
- those who support teaching and learning, for example, lab technicians or specialist technical staff
- essential student support services - medical, mental health, wellbeing as well as direct teaching and learning such as library staff
- campus facility staff
For those who are not involved in delivery of these types of activities, please work with your line manager to transition to working from home where you are able to do so effectively. We are aware that on-campus working may also be necessary in some cases to allow access to specialist equipment or software, for individual wellbeing reasons or where work cannot be done from home due to people's personal circumstances. We ask line managers to take these factors into account, alongside core business delivery.
On the basis of the guidance for education, we are continuing with plans for the spring term to focus on in-person teaching on campus, and not make provision for at-a-distance study, but we will keep this under close review.
- What do I need to consider if I am returning to work on campus after a period working remotely??
- Where can I find the COVID-19 induction modules and guidance for working on campus?
- What guidance and resources do you have for those working remotely?
- What is the guidance around holding meetings on campus?
- What is the guidance for events?
- How do I raise any questions I have about working on campus?
1. What do I need to consider if I am returning to work on campus after a period working remotely?
Please liaise with your line manager about returning to work on campus. You should also read the update from MRT about health and safety arrangements on campus for the autumn term.
All colleagues should complete our COVID-19 Health & Safety modules on UoRLearn which are currently being updated and will be made available soon.
Please also consider your IT requirements, as outlined in our previous update on the Staff Portal.
2. Where can I find the COVID-19 induction modules and guidance for working on campus?
While the University has put in place lots of safety measures, we all have a responsibility to help keep our whole community safe. Before working on campus, please complete two short induction modules in UoRLearn so that you understand what you need to do:
- Generic COVID Induction Module 1 - Health and Workplace Expectations. This covers our expectations of colleagues, when not to return to campus, NHS Test & Trace Service, wellbeing support, controlling workplace transmission, face coverings, and travel to and from work.
- Generic COVID Induction Module 2 - Buildings and Workspaces. This covers COVID-19 secure measures, common area plans, external areas, cleaning, emergency arrangements, and using workplace facilities.
- Colleagues involved in face-to-face teaching will also need complete the Generic COVID Induction Module 3. This covers key information and documents, teaching activity, face coverings, responsibilities "before, during, and at the end of a teaching session", student information/expectations, and fire safety.
If you are returning to work on campus after a period working remotely, you will also be invited to take part in a local induction outlining the safety measures that have been tailored to your individual School or Function. Details will be shared by your Head of School/Function, or your local Health & Safety Co-ordinator.
Key things to read
As well as the induction modules mentioned above, you should also review the following guidance before you return:
- Corporate–level risk assessment(PDF): setting out the main steps being taken to minimise risks of COVID-19 on campus and who is responsible for managing these, to be supplemented by local risk assessments for specific activities.
- Safety Note 76 COVID-19 risk reduction measures (PDF): download the latest campus safety guidance.
- If you have any queries, please speak to your line manager in the first instance.
3. What guidance and resources do you have for those working remotely?
Please visit our guidance and resources for working remotely page for more information.
4. What is the guidance around holding meetings on campus?
Please refer to the specific guidance on meetings (PDF). We will continue to adhere to this guidance from autumn 2021 until further notice.
5. What is the guidance for events?
There are no longer any restrictions on event types or categories, however event organisers should continue to consider whether face-to-face event delivery is necessary. Where an online offering could be successful and not detrimental to the event aims, this should be pursued in the first instance to prioritise high impact, strategically important events activities taking place on campus.
If events do need to be held face to face, all of the University's health and safety rules, including any applicable COVID regulations, should be followed (including one-way systems, NHS Test & Trace, wearing face coverings in shared indoor spaces etc). Read the Safety for Campus Events guide(PDF).
All on-campus events activity will return to the usual safety management of campus activities, requiring approval for all events via the Event Notification process. (NB - Teaching, research activities, meetings and commercial events (hosted by Venue Reading and Venue Henley) do not require an event notification).
To process Event Notifications, organisers must complete and submit the following forms:
- Online Event Notification Form
- Events Health and Safety Risk-Assessment Form – complete and attach to the form.
6. How do I raise any questions I have about working on campus?
You should discuss working on campus with your line manager and raise any questions or concerns you have with them.