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Disclosure & Barring Service MPharm

An Enhanced DBS check is a compulsory requirement for any courses where trainees may be placed in a position of trust working with children and/or vulnerable adults. The MPharm Pharmacy course at Reading School of Pharmacy (RSOP) will involve working closely with both patients and members of the public. In order to be able to undertake placements or visits in hospitals, pharmacies, and General Practice, which are a crucial part of the MPharm Pharmacy course, you will need to apply for and obtain a satisfactory Enhanced DBS certificate from the Disclosure and Barring Service.

How do I apply for an Enhanced DBS certificate from the Disclosure and Barring Service?

Stage 1 - Online Application Process:

Complete an online application through the First Advantage Online Disclosures system no later than 16 October 2022. Please visit https://fadv.onlinedisclosures.co.uk/Registration/Registration and follow the instructions on pages 8-16 of the The Applicant User Guide.

The PIN and secret word, which you will need to use when registering to access the First Advantage Online Disclosures application service, will be sent to you via email. 

Stage 2 - Document Verification Process:

After you have submitted your online DBS application through the First Advantage Online Disclosures system, you will need to provide a minimum of three ORIGINAL forms of ID from the official list of valid identity documents

You will be contacted during November 2022 with available time slots and details of the place you will bring the three ORIGINAL documents for the ID verification stage.

Stage 3 - DBS Certificate Payment:

Once the ID verification stage is complete, you will receive an email from First Advantage Online Disclosures with instructions on how to pay for the DBS check (currently £45.20). The DBS application process will be complete once the payment has been made.

What happens after I make the payment for my DBS check?

Once you have made the payment, your DBS application will be processed by the Disclosure and Barring Service. 

The Disclosure and Barring Service will send your Enhanced DBS certificate to you in the post once they have completed the check. Please note that the certificate will be sent to the address listed as your current address on your DBS application.

Do I need to send a copy of the DBS certificate to the university?

You will need to upload a copy of the certificate in the Pathways portal. Further instructions and details will be sent you in November.

How long will it take the Disclosure and Barring Service to complete the check?

The amount of time that a DBS check takes can vary depending on a variety of factors such as the time of year that an applicant applies, where the applicant lives or has lived, and how many different area police forces are involved in the check. You can monitor the progress of your application through the First Advantage Online Disclosures system. A number of agencies are involved in the checking process and the university cannot influence the amount of time taken to perform the check once it is in progress.

Do I need to obtain a letter of good conduct (overseas criminal record check)?

If you have lived outside the UK for 6 months or more in the past 5 years, you will need to obtain and provide a letter of good conduct from the country or countries that you have lived in during that period. The letter(s) of good conduct will need to be provided in addition to the Enhanced DBS check.

If you have never lived in the UK prior to the start of the course, you will not need to apply for a DBS check at this stage but you will need to obtain and provide a letter of good conduct from your home country. The letter of good conduct will need to be provided before you can complete the final stage of the online enrolment process for the programme.

The application process for letters of good conduct (overseas criminal record checks) varies from country to country. You can find guidance on applying for overseas criminal record checks on the GOV.UK website: https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants

You should request that the letter of good conduct is issued in English or obtain a certified translation of the certificate.

If you are still resident in the country that you need the letter of good conduct from, we advise you to apply for it before you leave as, in many cases, it is easier to obtain the letter of good conduct from within the country.

You should then send the letter to mpharm.placements@reading.ac.uk

Who should I contact if I have any queries?

If you have any questions relating to the Enhanced DBS check or the letter of good conduct, please contact mpharm.placements@reading.ac.uk