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Disclosure & Barring Service (DBS)

A DBS Enhanced Disclosure check is a compulsory requirement for any courses where trainees may be placed in a position of trust working with children and/or vulnerable adults. The DBS Service will carry out a check to confirm whether you have any criminal convictions or cautions registered against you.

You will need to submit your online application for a DBS Enhanced check for the MPharm programme by 17th October 2021 and then submit your ID documents in November 2021. This is so that you will have received a DBS certificate confirming your clearance in time to undertake placements or visits in Hospital and Pharmacies which are a crucial part of the MPharm course.

When do I apply for an Enhanced DBS check?

You will need to submit your application for an Enhanced DBS check through the First Advantage Online Disclosures system by 17th October 2021 at the latest.

How do I make an application for an Enhanced DBS check?

Please read the following information carefully as it contains important details on how to complete your DBS application correctly. If your DBS application contains any errors or if there is any information missing, your DBS check is likely to be delayed.

Stage 1 - Online Application Process:

Complete an online application through the First Advantage Online Disclosures system no later than 17th October 2021. Please visit and follow the instructions on pages 8-16 of the The Applicant User Guide.

Stage 2 - Document Verification Process:

After you have submitted your online DBS application through the First Advantage Online Disclosures system, you will need to provide a minimum of three ORIGINAL forms of ID from the official list of valid identity documents

You will be contacted during November 2021 with available time slots and details of the place you will bring the three Original documents for the Document Verification Stage.

Stage 3 - DBS Certificate Payment:

Once the Document Verification process has happened you will receive an email about the DBS certificate payment. The DBS check costs £47.20 and the DBS application process will be complete once the payment has been made.

What happens after I make the payment for my DBS check?

Once you have made the payment, your DBS application will be processed by the Disclosure and Barring Service.

They will send your Enhanced DBS certificate to you in the post once they have completed the check. Please note that the certificate will be sent to the address you list as your current address on your DBS application.

Do I need to send a copy of the DBS certificate to the University?

You will need to upload a copy of the certificate in the Pathways portal. Further instructions and details will be sent you in November.

How long will it take the Disclosure and Barring Service to complete the check?

The amount of time that a DBS check takes can vary depending on a variety of factors such as the time of year that an applicant applies, where the applicant lives or has lived, and how many different area police forces are involved in the check. You can monitor the progress of your application through the First Advantage Online Disclosures system. A number of agencies are involved in the checking process and the university cannot influence the amount of time taken to perform the check once it is in progress.

Do I need to obtain a letter of good conduct (overseas criminal record check)?

If you have lived outside of the UK for 6 months or more in the past 5 years, you will need to obtain and provide a letter of good conduct from the country or countries that you have lived in during that period. The letter(s) of good conduct will need to be provided in addition to the Enhanced DBS check.

If you have never lived in the UK prior to the start of the course, you will not need to apply for a DBS check at this stage but you will need to obtain and provide a letter of good conduct from your home country. The letter of good conduct will need to be provided before you can complete the final stage of the online enrolment process for the programme.

The application process for letters of good conduct (overseas criminal record checks) varies from country to country. You can find guidance on applying for overseas checks on the GOV.UK website:

You should request that the letter of good conduct is issued in English or obtain a certified translation of the certificate.

If you are still resident in the country that you need the letter from, we advise you to apply for it before you leave as, in many cases, it is easier to obtain the letter from within the country.

You should then send the letter to

Who should I contact if I have any queries?

If you have any questions relating to the process please do not hesitate to contact