In Brief
In Brief August 2017
In Brief is a monthly all-staff news
round-up, giving you concise summaries
of the essential information you need.
All articles are short and are clearly categorised as ‘for action’,
‘for information’ or simply ‘nice to know’.
Contact for more.
Diversity data image

Update your Diversity Data on ESS

During the summer, we are asking everyone to take a couple of minutes to update their personal data in Employee Self Service (ESS). Please check your details carefully – including address and next of kin – to ensure they are correct.

Please also check and update confidential diversity information – the Sensitive Information part of the Personal tab on ESS. The data – including race, religious beliefs and sexual orientation – provide us with a more complete picture of diversity at Reading, helping us to better inform our policies and procedures as we work towards improving equality. This data is held in strict confidence and used for anonymous diversity monitoring and analysis only.

See the staff portal for more.

Read new information security policies

The University Executive Board and Information Security Group have approved 2 new Information Security Policies, available online.

The Information Security Incident Response and Bring Your Own Device Policies exist to ensure that adequate security measures are in place when using personal devices for University business, and that necessary actions are taken in the event of a compromise of University Data. Compromises of data can range from emails being sent to incorrect recipients, lost or misplaced documents or IT equipment, through to malicious hacking of our systems. Staff can report actual or suspected compromises of University information via the IMPS website.

All staff are required to read the Policies and accompanying procedures for incident reporting.

Contact IMPS for more.

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Join us in support of Reading Pride

Please join the University and the Reading University Students’ Union (RUSU) in support of Reading Pride on Saturday 2 September 2017.

Come and join the Pride Parade from 11.00 am, as it travels through Reading town centre to King’s Meadow, the site of the Reading Pride Festival. There, at our stall, we will showcase our historical LGBT connections and provide information on our support networks – with free giveaways!

We are also seeking volunteers to help at the stall from 12.00 pm until 6.30 pm. If you are interested please sign up by emailing Yasmin Ahmed or Sinead O'Flynn.

Contact Yasmin Ahmed for more.

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All change for temporary work

HR, Careers and Procurement are launching separate but linked projects to improve your experience of taking on temporary workers. Ultimately these projects will improve the worker journey and save you time and money.

Recruitment Gateway – a new online portal that determines the route for your temporary recruitment, launching September.

Campus Jobs – will replace all mechanisms for paying student workers (no matter the duration) and non-students (who work less than three months) from September.

Fees FormsCampus Jobs will replace the Fees Form process. Fees forms will not be accepted from September.

Master Vendor – Reed Recruitment will replace all temp agencies from October, making recruitment of temps easier and cheaper.

Contact Campus Jobs or Procurement for more.

New probationary review procedure

From 1 August 2017, a new Probationary Review procedure will come in to operation for Grade 7 academic staff (Lecturers). The new procedure is modelled on the personal titles process for academic staff, and has been developed in close consultation with the UCU.

Please see the Induction and probation page for information on our probation procedures.

Contact Rachel Thorns for more.

Changes to University Leadership

James Ackroyd was appointed Director of Global Recruitment & Admissions and Fiona Blair is now the permanent Director of Marketing, Communication and Engagement. Both appointments follow the creation of the Advancement Group, bringing together Recruitment & Admissions, Marketing, Communication & Engagement, and Campaigns & Supporter Engagement.

In SAS, Selina Patankar-Owens will be Head of Student Wellbeing from 1 September 2017. Paddy Woodman has been appointed interim Director of Student Support Services and Operations. Gavin Brooks has assumed responsibility as interim Head of Function.

Gail Marshall was appointed Head of Literature and Languages; Robert Jackson was appointed Head of Biological Sciences; and Chris Harty was appointed Head of School of the Built Environment.

Contact the Communications team for more.

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New Support Centres now open

The University’s new Support Centres for undergraduate and postgraduate taught students opened on 1 August.

All teaching, learning and general wellbeing advice is now based in the Support Centres – students should go to them about anything they previously visited their School office for.

Henley Business School students should continue to access the dedicated Business School Admin Deck, and postgraduate research students are supported by the Graduate School.

There will be Support Centre ‘open afternoons’ in the coming weeks where staff will be invited to visit and meet the teams. Light refreshments will be provided - further details to come shortly.

See the staff portal for more.

Campus Central to become a Co-op

A new Co-op supermarket will open on Whiteknights campus this autumn replacing Campus Central, next to the Palmer Quad. The store is currently closed while refurbishment is underway and will re-open in mid-September, ready for the new term.

Students and staff will benefit from a wider range of fresh produce, an in-store bakery, healthy foods, meal ideas, hot food and essentials. Additional discounts will be available for NUS cardholders and via the Co-op’s Membership rewards scheme.

A temporary store supplying a limited range of cold drinks, snacks and sandwiches is available in Monterey Lounge (inside the main RUSU building) while the fit-out is taking place.

See the staff portal for more.

EU flag image

Brexit update from Mills & Reeve

In February, we invited Alex Russell – an immigration expert from the law firm, Mills & Reeve – to present several information sessions to European colleagues on Brexit.

Alex has now provided an updated FAQs for European Economic Area nationals. The document covers the UK Government proposals for EU citizens living in the UK, for Permanent Residence and for British citizenship.

We understand that staff are still experiencing a great deal of uncertainty, but will continue to monitor developments. Once more substantive advice and guidance becomes available, we aim to hold further information sessions for staff and their families.

See the staff portal for more.

EMA logo image

EMA Programme Update

The Electronic Management of Assessment Programme (EMA) is delivering a number of projects to enable University-wide online submission, feedback and grading, including underlying system enhancements. A progress summary from Pro-Vice-Chancellor Professor Gavin Brooks is available on the staff portal.

From October, a key milestone will be inclusion of sub-modular marks for undergraduate modules within RISIS, enabling personal tutors and students to see marks for assessment during the academic year.

The team will continue to consult widely across the University. A webinar for staff will be held on 11 September, and will provide information and an opportunity for feedback on the new RISIS screens – email the EMA team to register.

Contact the EMA team for more.

Green Flag image

Seventh Green Flag Award for Whiteknights

Whiteknights campus has been recognised as one of Britain’s top green spaces for the seventh year in a row after winning another Green Flag Award.

This international award, now into its third decade, is a sign to the public that the outdoor space boasts the highest possible environmental standards, is beautifully maintained and has excellent visitor facilities. During their assessment the judging panel praised the management of the campus grounds, noting a strong management plan and a shared sense of pride observed across the teams responsible for maintaining the site.

See the staff portal for more.

Sustainability success stories 2011 – 2016

The University aspires to be a leader in reducing its impacts on the local as well as global environment by embedding a culture of sustainability throughout its teaching, research and operations.

Sustainability Services has released Environmental Sustainability at Reading 2016, a helpful guide setting out our key achievements between 2011 and 2016. Themes covered include compliance, waste, carbon and water management, sustainable travel and biodiversity, as well as everyday operations such as IT, catering and hospitality, teaching and research, procurement and communication.

Contact the Sustainability team for more.

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STaR mentors ready to assist new students

425 undergraduate student volunteers from all academic disciplines have been successfully trained to become Student Transitions at Reading (STaR) mentors for the 2017/18 academic year.

STaR mentors help new students settle into the University and act as points of contact and support during the first term. From August, they will begin answering questions from new starters joining their subject areas in September, providing information on key aspects of University life. All new undergraduate Part 1 students are automatically partnered with a STaR mentor before they join the University. Further information is available on the STaR Mentor Partnership page.

Contact Chantelle Turner for more.

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