Data Storage & Access

Donors usually specify that data collected with their funds be stored in ways that they can be re-used and combined with data from similar studies for meta-analysis at a future date. The data archive must respect confidentiality, and must include complete meta-data as well as the data themselves. Rules, including time limits, will have been established from the initial data ownership step.

Although this step appears towards the end of the Data Flow, we strongly recommend that you create a central store for your project data and documentation that you maintain throughout the project. A well-managed Data and Document Store enables the project team to easily locate the most up-to-date documents and data during the project lifespan and can easily be archived at the end of the project.

The following videos on our You Tube channel, describe what we mean by Data and Document Store (DDS) and give suggestions about creating a remote DDS on a MOODLE site. This is primarily aimed at researchers on McKnight-funded CCRP projects.

Dropbox is a popular web-based file-sharing facility. The following introductory video shows some of the features of Dropbox including uploading, sharing and linking files.

Other resources included here include a video demonstration on the use of zip files, and a checklist for the Survey Quality Assessment Framework produced by the SSC for the International Household Survey Network. Chapter 10 is a checklist for archiving and documentation of meta-data.


Last updated: 10 May, 2012