FAQs

Applying for a permit 

This is the first time I am applying for a parking permit at the University - how do I apply?

When should I apply for my first permit?

I am not on the University payroll, how do I obtain a permit?

I am working as a sessional lecturer, how do I calculate my annual parking permit cost?

Why are there fields for two vehicles on the online staff application form?

What happens once I have submitted the online application form?

How do I pay?

Permit types 

Standard annual permits for staff

What should I do if I don't use my car every day - do I still have to pay the full price?

I work at Greenlands - how much will I pay?

I work part time - do I have to pay the full permit price?

I use a motor cycle do I pay the same as for a car?

I am disabled - do I have to pay for my permit?

Will I have to pay if I drop off a friend or a family member?

Is there any discount for car sharers?

What if I will not be at the University for a full year?

Payment

How much will I pay?

I have multiple job roles, how much will I pay?

I have more than one role on different grades, how much will I pay?

I am a casual member of staff, how much will I pay?

I am a member of the SCR, how much do I pay?

I am a tenant, how much will I pay?

I work for the University, but I don't get paid via University Payroll - what do I need to do to obtain the permit and how will I be charged?

Use of University Car Parks

Will I be guaranteed a parking space once I have purchased the permit?

What if I can't find anywhere to park?

What are the current parking restrictions on campus?

Can I leave my vehicle in University car parks overnight?

What happens if I park incorrectly?

How much will it cost if I get a Penalty Charge Notice

Will car parks be monitored?

 

Use of alternative vehicles

I have recently bought a new car - do I need a new permit?

I have two vehicles which I use alternatively - do I need two permits?

I am currently using a hire car - what should I do about the permit?

I forgot to move my permit between cars, what should I do?    

Leaving the University

    What should I do if I no longer require the permit?

    Lost or damaged permits

     
    If you have any questions which are not listed above, please contact campusparking@reading.ac.uk

     

    Answers

    This is the first time I am applying for a parking permit at the University - how do I apply?
    You need to complete the VEP1 parking application form and submit a signed printed copy to Palmer building (Whiteknights Campus). New members of staff should find a hard copy enclosed with their new starter pack from Human Resources. Copies of the form can be requested from Whiteknights House reception or downloaded from http://www.reading.ac.uk/parking/staff/park-staff-parking.aspx#permits

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    When should I apply for a first permit?
    You can apply at any time during the year for your first permit; however renewals take place between November and December, at which time delays may occur due to the number of permits being processed.

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    I have applied for a permit before but have not renewed my permit last year. Which form should I use to renew my permit this year?
    Please complete the online application form on the parking website: http://www.reading.ac.uk/parking/staff/park-staff-parking.aspx#permits

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    How do I renew my existing permit?
    To renew your annual staff permit please complete the online application form VEP1A on the parking website: http://www.reading.ac.uk/parking/staff/park-staff-parking.aspx#permits

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    When should I renew?
    Renewals are now available and should be applied for by the 10th December, to have the best chance of obtaining a permit before 1st January. For those not wishing to pay by Salary Sacrificeplease see www.reading.ac.uk/benefitsplus 
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    I am not on University payroll, how do I obtain a permit?
    If you are an Associate of the University (working as if directly employed by the University but not paid via University Payroll) you will need a letter from the relevant Head of School confirming this status. If you need a permit for less than 25 days per year, you can obtain one via the online shop

    http://store.rdg.ac/UoR-PermitStaff for £3.10 per day. Alternatively, if you need a permit more often, you will be able to purchase an Associate permit for £123.60 per annum, pro-rated to the length of your contract.

    See separate sheet for Visitors (LINK)

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    I am working as a sessional lecturer, how do I calculate my annual parking permit cost?

    Sessional lecturers are charged as per grade equivalent, to calculate your grade please use the following formula: hourly rate x 35hrs x 52 weeks = annual salary. For information on University salary scales please see Payroll pages: http://www.reading.ac.uk/web/FILES/humanresources/Pay_structure_-_final_version_August_2013.pdf

    If you are contracted to work less than 35 hours per week, you will be charged at 50% of the rate appropriate for your salary grade.Alternatively you may purchase up to 25 day permits per annum at £3.10 per permit via our online Parking shop: http://store.rdg.ac/UoR-PermitStaff

     

    Why are there fields for two vehicles on the online staff application form?
    If you have two vehicles that you may use you will be able to register both vehicles - you will receive one permit which allows you to bring one of these cars at a time onto the campus

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    What happens once I have submitted the online application form?
    Once the online application form is submitted, you will receive a confirmation email stating when and where your permit can be collected. We process all staff applications on a 'first come, first served' basis and although we try to process the applications as soon as we receive them, the process may be delayed depending on how many applications we receive. If you don't hear from us within 5 working days, please email reception@reading.ac.uk to enquire about the progress of your application.

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    How do I pay?
    Once your permit is issued, the payment will be deducted from your salary in monthly instalments. If you are not salaried, the appropriate permit will be available from the online shop: www.store.reading.ac.uk

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    Standard annual permits for staff
    The University provides annual parking permits for staff which are charged based on grade, with payments taken monthly from salary, using salary sacrifice unless this has been opted out of. See the 'how much will I pay' section for details. All charges will be reviewed on an annual basis and further increases cannot be ruled out.

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    What should I do if I don't use my car every day - do I still have to pay the full price?
    Staff who only need to park on campus occasionally will be able to purchase day permits charged at £3.10 per day. These will be limited to 25 per staff member per calendar year. These permits will be available for purchase online via the e-commerce shop:
    http://store.rdg.ac/UoR-PermitStaff
    There is also currently a car club on the campus which provides access to vehicles for those who don't have one with them, for a reasonable hire rate see: http://www.reading.ac.uk/cleanandgreen/Whatcanyoudo/TravelandTransport/cag2-whatcanyoudo-travelandtransport-carclub.aspx

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    I work at Greenlands - how much will I pay?
    Staff permanently based at Greenlands will be charged at 50% of the Reading campuses rate due to limited public transport access.

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    I work part time - do I have to pay the full permit price?
    The cost of a permit for part time staff will be calculated at 50% of the appropriate rate.

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    I use a motor cycle do I pay the same as for a car?
    No, motorcycle permits are 50% of the cost of a permit for a car, They are colour coded to differentiate them.

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    I am disabled - do I have to pay for my permit?
    We offer free parking to staff members who are Blue Badge holders. You will be asked to present your Blue Badge upon the collection of your staff permit.

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    Will I have to pay if I drop off a friend or a family member?
    No, we do have short term (up to 20 minutes) parking bays in front of Whiteknights House which can be used as a drop off point.

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    Is there any discount for car sharers?
    For staff members regularly car sharing, a single permit may be purchased by one group member (the lead member), and two vehicles can be registered against one permit. The permit will need to be displayed in the vehicle parked on campus at all times. It will be the responsibility of the lead member to collect the shared fee from the other person. To register with the University car share scheme to find car share partners, please visit www.rucarsharing.com

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    What if I will not be at the University for a full year?
    Parking payments are taken monthly from salary and staff will only be charged for the permit while being paid by the University. You should apply for an annual permit as normal and payments will cease when you are no longer paid by the University. Permits which are no longer required should be returned to Palmer Reception before the employee leaves the University.

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     How much will I pay?

    From 1 January 2016 the cost of annual staff parking permits will vary ccording to salary grade, and will be as follows:
    Whiteknights and London Road campuses:
    Grades 1-3 £49.44
    Grades 4-5 £98.88
    Grades 6-8 £123.60
    Grade 9 and Professorial £197.76
    Blue Badge Holders Free
    50% discount on the above for staff based at Greenlands
    50% discount on the above for part time staff.
    All charges will be reviewed on an annual basis and further increases cannot be ruled out.
    A salary exchange scheme Parking+ applies to this payment, which will reduce the cost to staff. Details are available at www.reading.ac.uk/benefitsplus

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    I have multiple job roles, how much will I pay?
    Staff, whose various roles add up to 1 FTE (full time equivalent) or more, will need to pay the full time permit price. If it is less than 1 FTE the 50% part time discount will apply.

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    I have more than one role on different grades, how much will I pay?
    Staff, whose various roles are paid at different pay Grades, will pay the price for the Grade which takes up the greatest FTE. If a member of staff has two roles at the same FTE, the lower grade will be used to calculate the permit price. For example two part time roles at the university that are both 0.4 FTE, one at Grade 3 and one at Grade 4; the staff member will pay the rate for Grade 3.

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    I am a casual member of staff, how much will I pay?
    Casual staff cannot apply for a parking permit but should ask the staff member responsible for their employment to contact reception at reception@reading.ac.uk

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    I am a member of the SCR, how much do I pay?
    Members of the Senior Common Room, who were neither full nor part-time members of staff, will be charged the minimum rate for full-time staff (£49.44 p.a.) if they wish to obtain a permit to park on campus.

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    I am a tenant, how much will I pay?
    Please refer to your lease.

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    I work for the University, but I don't get paid via University Payroll - what do I need to do to obtain the permit and how will I be charged?

    You can request the Associate parking application from reception@reading.ac.uk Once you have completed it please return the form to Whiteknights House reception with a letter from the Head of School confirming the dates of your employment. The current Associate Permit cost is £123.60 per annum (pro rata if you are contracted to work less than a year) and can be payable by check or credit/debit card in Whiteknights House (Receipts Office)

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     Use of University Car Parks

    Will I be guaranteed a parking space once I have purchased the permit?
    Parking continues to be provided on a first come first served basis and the purchase of a parking permit does not guarantee a parking space.

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    What if I can't find anywhere to park?
    You can contact Security to ask for advice on parking availability on campus. If you are advised that no spaces are available, you will need to find alternative parking.

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    What are the current parking restrictions on campus?
    The campus car parks are policed Monday to Friday, 8am to 5 pm. You will need to display valid parking permit during that period.

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    Can I leave my vehicle in University car parks overnight?
    We recommend that you do not leave your vehicle on campus overnight due to security reasons.

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    What happens if I park incorrectly?
    As per the University parking regulations, vehicles must not be parked illegally. You also should avoid parking on playing fields, lawns, grass verges and flower beds. Should you park your vehicle incorrectly, you may be issued with a parking penalty charge.

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    How much will it cost if I get a Penalty Charge Notice?
    Vehicles parked illegally and/or not displaying a valid parking permit will receive one warning before a fine of £75 is applied. We will be employing contractors to monitor parking, so that those who have paid to park are not disadvantaged by others parking without a permit

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    Will parking be monitored?
    We will be employing contractors to monitor parking, so that those who have paid to park are not disadvantaged by others parking without a permit.

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    Using alternative vehicles

    I have recently bought a new car - do I need a new permit?
    You can register your new vehicle with us via the online application and continue using your current permit. Alternatively you can request a new permit which will be issued at a charge of £10

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    I have two vehicles which I use alternatively - do I need two permits?
    No, as long as your second vehicle is registered with us you can use your permit for both cars. Please remember to swap the permit between cars to ensure that you always display a valid University parking permit.

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    I am currently using a hire car - what should I do about the permit?
    You should move the permit from your vehicle and place it in the hire car - please inform us that you are bringing a different vehicle on campus by emailing reception@reading.ac.uk. Alternatively you will be able to purchase a day permit online at a cost of £3.10 from www.store.reading.ac.uk .

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    I forgot to move my permit between cars, what should I do?
    A valid paking permit should be displayed at all times as per Parking regulation. If you forgot to move your permit, you can purchase a temporary day permit at a cost of £3.10 from www.store.reading.ac.uk

    Leaving the University

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    What should I do if I no longer require the permit?
    In the event that you no longer require the permit please return it to Palmer reception, your payments will be stopped from the next available payroll run.

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    Lost or damaged permits

    What should I do if I lose my permit?
    Lost or damaged permits can be replaced for a £10 administration fee. In the case of proven theft of a vehicle no charge will be made.

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    If you have any questions which are not answered above, please contact campusparking@reading.ac.uk

Contact Us

For queries relating to car parking, please contact Whiteknights House reception, which is open 8.30am to 17.00 on weekdays.

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