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Open Access publishing – University of Reading

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Open Access publishing

This section details the funding mechanisms for Open Access journals. Please see Open Access funding for research monographs for more information on applying for funding for monographs.

Allocation of funding for Open Access charges

RCUK-funded research

Any authors publishing articles which acknowledge RCUK funding must make their articles Open Access, either via Green or Gold Open Access, and if Gold is chosen the Library administers the block grant which provides the funds for Open Access. See RCUK for more information about these requirements.

Non-RCUK funded research

For those articles which do not acknowledge RCUK funding, there is a Gold Open Access fund available for articles which meet the following two essential criteria:

1. There is no other funding available because:
a. the funding body which funded the research does not offer funds for Open Access publishing
b. the relevant grant has finished
c. the article results from internally funded research 

2a. The article is to be published in a pure Gold Open Access journal (i.e. the journal does not charge a subscription fee and is freely available online to all)

OR

2b. The Article Processing Charge (Open Access fee) is less than £500 (excluding VAT, and once any publisher discounts/vouchers have been taken into consideration)

If your article meets these criteria, firstly check for any publisher-specific discounts listed below, and then Fill in the Open Access funding request form.

If an article does not meet the criteria above, and you feel that there is a particular need for an article to be made Open Access immediately via the Gold route, you should contact oarequests@reading.ac.uk and outline your case, with a recommendation from the relevant Research Division Leader.

See also our pages on Open Access requirements for research funded by European Commission and Other funders.

Please note that you must Fill in the Open Access funding request form before any funds can be allocated for most publishers.

Publisher APC discounts & deals

As a result of Library subscriptions and other deals, authors at the University of Reading can receive a discount on Article Processing Charges (APCs), which enable articles to be made Open Access immediately on publication. In some cases we have already paid a fee and there is no APC charge at all.

Below is an outline of the discounts we currently receive from publishers, and what University of Reading authors have to do to obtain this discount. This includes those articles which acknowledge RCUK funding, as we have already pre-paid some publishers using the RCUK block grant so that you do not have to pay a fee.

Please note that these are the publishers with whom we have arranged some form of subscription or membership. Most other publishers will also have Open Access options, but we do not receive a discount.  Fill in the Open Access funding request form if you are asking for funds for other publishers not listed below.

American Chemical Society (ACS)

The Library currently subscribes to the ACS journals package, giving a third off APCs, making the cost $2000 in most cases.

If you are a personal member of ACS, you will receive an additional third off the original cost, making the cost $1000.

These discounts apply for any source of funding.

BioMed Central

We have a pre-paid account with BioMed Central/SpringerOpen from which APCs for articles arising from RCUK funded research only can be paid directly. The deal applies to all BioMed Central, Chemistry Central and SpringerOpen journals only. View a list of BIOMED Central journals

There is an approval step where Springer Biomed will ask the institution whether the article should be paid for from the pre-paid account. In order that we can get all information needed to assess the request, you must complete the APC funding request form first.

After your request has been approved, we will contact you with a code to use to access payment from the pre-paid account.

PeerJ

PeerJ is an Open Access peer-reviewed, scholarly journal for research articles in the biological and medical sciences. We have an institutional publishing plan with PeerJ, for articles arising from any source of funding. It provides basic membership publishing plans for authors, allowing authors to publish one article per year for life in PeerJ, with no cost to themselves. The membership plan will be paid automatically when the article is accepted for publication. Please note that each co-author will also need a publishing plan with PeerJ and that our plan only covers Reading authors.

Sage

As a result of the Library’s subscription to the Sage journals package, University of Reading authors receive a discounted APC of £200.  This deal applies to any source of funding.

You will be alerted to the fact that the SAGE Choice option exists for a title when sent an acceptance email, and again when sent the Contributors Agreement to authorise.  To apply for this discount you must:

  1. Follow the link in either the acceptance or Contributors Agreement emails to the SAGE Choice Invoice Template.
  2. Indicate that you are entitled to the discount by entering the code NESLi2015 in the “University/Institution Account Code” field.
  3. Return the SAGE Choice Invoice Template to the relevant email address at SAGE as instructed on the form.
  4. An invoice for the discounted rate of £200 only will then be raised.

You must indicate that you are entitled to the discount by using this code when initially applying for the SAGE Choice option. This offer only applies to SAGE Choice Scheme and SAGE Premier 2015 titles.

Springer

The library has signed a new JISC agreement with Springer that covers all Article Processing Charges (APCs) for articles published in Springer Open Choice (hybrid) journals. Take a look at the latest list of Springer journals to see if yours is listed as 'Hybrid (Open Choice)'.

This means that with effect from 15th October 2015 you do not need to pay Springer an APC to make your article open access in a Springer Open Choice journal as we have already paid for it as part of this new agreement. This deal applies to any source of funding.

To make sure that your article is covered by this new agreement, when your article has been accepted for publication, Springer will ask you to confirm the following:

  • The article has been accepted by an Open Choice eligible journal
  • You are the corresponding author (please use your institutional email address not your personal one) 
  • You are affiliated with an eligible UK institution (select your institution's name) 
  • Your article matches one of these types: OriginalPaper, ReviewPaper, BriefCommunication or ContinuingEducation

When completing the Springer MyPublication form, please ensure that you agree to the open access term. Springer will then verify these details with us and then your article will be made available in open access with a CC BY licence.

Please note, that 30 Open Choice journals are not included in this agreement as they do not offer CC BY licensing.

You do not need to fill in the APC funding request form to use this deal.

SpringerOpen

We have a pre-paid account with BioMed Central/SpringerOpen from which APCs for articles arising from RCUK funded research only can be paid directly. The deal applies to all BioMed Central, Chemistry Central and SpringerOpen journals only.

There is an approval step where Springer Biomed will ask the institution whether the article should be paid for from the pre-paid account. In order that we can get all information needed to assess the request, you must complete the APC funding request form first.

After this has been approved, we will contact you with a code to use to access payment from the pre-paid account.

Taylor & Francis - RCUK-funded research 

We have a pre-paid account with Taylor & Francis from which APCs for articles arising from RCUK funded research only can be paid directly. The account applies to all Taylor & Francis Open Access and hybrid journals.

There is an approval step where Taylor & Francis will ask the institution whether the article should be paid for from the pre-paid account. In order that we can get all information needed to assess the request, you must complete the APC funding request form first, before requesting that Taylor & Francis take payment from the prepaid account. You can then proceed with ordering payment from the pre-paid account.

Please note, for Taylor & Francis hybrid (not Open Access) journal titles, you must e-mail Taylor & Francis directly (apc@tandf.co.uk) to request that this is paid for from the pre-paid account, as well as completing the APC funding request form.

Taylor & Francis - Non-RCUK-funded research

As the library subscribes to the JISC Taylor & Francis journal packages, authors receive a 75% APC discount for each voucher, giving an APC of £450. This deal applies to any source of funding.

This applies to all subscription journals, but not full OA journals as these have separate offers on APCs which vary from time to time; nor can they be used for Journal of Modern Optics and Desalination and Water Treatment (these two journals offer authors a reduced APC as part of a separate pilot scheme).

Wiley - RCUK-funded research 

We have a pre-paid account with Wiley from which APCs for articles arising from RCUK funded research only can be paid directly. This account applies to all Wiley Open Access and hybrid journals, but please note that page charges are not covered in this deal and these are billed separately by Wiley.

There is an approval step where Wiley will ask the institution whether the article should be paid for from the pre-paid account. In order that we can get all information needed to assess the request, you must complete the APC funding request form first, before requesting that Wiley take payment from the prepaid account. After this has been approved, you should go to Wiley OnlineOpen and select 'University of Reading' from the Funder/Institution payment.

Wiley - non-RCUK-funded research

As a result of the Library’s subscription to the Wiley journal package, all authors receive a 25% discount on the standard APC rate. In addition to this, we have a credit account based on our total spend with Wiley. This account can be used to fund articles so that there is no charge to the author.

Unfortunately all our credit funds with Wiley have been used this year (2017), so until March 2018 we will only be able to fund articles in Wiley journals which acknowledge RCUK-funding, or in pure Open Access journals (ie the journal charges no subscription fee).

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