Overseas travel

If you are travelling overseas as part of your course or for research where your trip has been authorised by your School or Department then you must let the University know. Please complete this form before you travel.

If you do not complete this form you may not be covered by the University of Reading's travel insurance policy and you may have to repay any travel grants issued or administered by the University.

Once you have completed the form you will be redirected to a page containing further information and useful links.

* Indicates required information

Personal Details

Your Family Name:*

Your First Name:*

Your Student ID Number:*

Your mobile telephone number:

Your University of Reading email address:*

Your non-University of Reading email address:

Travel Information

Please select your destination from the list below:*

Have you been offered accommodation by your host university/employer or will you be living in private accommodation?*

Overseas address (ie where you will be staying):*

Overseas contact name:*

Overseas contact telephone number:

Overseas contact email:

Your departure date:*
(dd/mm/yyyy)

Your anticipated return date:*
(dd/mm/yyyy)

Please note that if you are undertaking an ERASMUS work placement you will still need to complete the Data Sheet which was contained in your Erasmus Documentation handbook.

Placement Information

What type of placement are you undertaking:

Are you an ERASMUS or non-ERASMUS student?*

ERASMUS
non-ERASMUS

Name of host university/institution attending:*

Address of host university/institution attending:*

Name of primary contact person at host university/institution:*

Telephone number of primary contact at host university/organisation (please include the international dialling code):*

Email address of primary contact at host university/organisation:*

The academic School or Department at the University of Reading responsible for your mobility:*

Academic responsible for your mobility (usually your School or Department Study Abroad Co-ordinator):*

Emergency contacts details

In the case of an emergency please provide us with details of the person whom the University of Reading should contact:

Name of Emergency contact person(s):*

Relationship to student:*

Contact mobile/telephone number of your Emergency contact person:*

Data Protection Information

Due to the Data Protection Act we are unable to talk to a third party regarding your mobility without your express permission. Please indicate the names/details of those people whom you give us permission to talk to.

Name of person(s):

Relationship to student:

Contact telephone/mobile number(s):

Student Declaration

If you do not complete the Student Declaration section you could invalidate the insurance coverage offered to you by the University of Reading and may not receive any money from the University of Reading for your mobility (if eligible for funding)

If you have not received any of the information mentioned in the Student Declaration (and your travel is part of the ERASMUS programme, or you are studying at a partner institution via a formal student exchange programme), or disagree with any of the obligations indicated, it is your responsibility to contact the Erasmus & Study Abroad team immediately: studyabroad@reading.ac.uk

I confirm that I have received a handbook/information from my academic School or Department and/or from the Reading International Office, either electronically and/or in hard copy, containing information about my placement and the ERASMUS grant (if eligible for funding). I have read and understood the information/obligations contained within.*

Whilst abroad I agree to:

Act as an ambassador of the University of Reading by conducting myself in an appropriate and responsible manner.
Respect the rules, regulations and obligations set by the Host University/ institution/ organisation.
Abide by the laws of the host country.
Attend all information sessions provided by the Host University/ institution/ organisation to help me settle in my study/ work placement.
Carry out my studies/ work in accordance with the information provided by my academic School or Department and outlined in my learning/ training agreement.
Alert the University of Reading of any academic/ personal issues that might affect my study/ work placement.
Complete and submit any documentation required by the University of Reading before, during and after my study/ work period abroad.
Settle all debts incurred at the Host University/ institution/ organisation in accordance with their advertised deadlines.

If you agree to these terms tick the box:*

If an ERASMUS student:

I am aware of the administrative obligations implicit in the award of the ERASMUS grant. I am aware that all documentation is to be returned to the Reading International Office within 30 days of the completion of my study period, and that failure to provide the necessary documentation to the Reading International Office could lead to me having to refund any ERASMUS money paid.

If a non-ERASMUS student:

I am aware that I am responsible for the costs related to travel, accommodation, subsistence and living costs, insurance (where appropriate) and any additional small fees levied by the host university, as part of my participation on the study abroad programme. I understand that my tuition fees will be paid to the University of Reading and not to my host university.

Tick the box:*

Foreign and Commonwealth Office (FCO) Travel Advice

Before travelling you should check FCO's Travel Advice web pages [This link opens in a new window].

If you intend to travel to a country on the FCO's Advisory List you must seek the express permission of the Office of the Vice-Chancellor to undertake your trip.

Check the Insurance Office website for further information [This link opens in a new window]

I have looked at the FCO website to check on any CONDITIONS I should follow in the country that I am visiting:*

I understand that if I travel to a country against the advice of the FCO or follow FCO guidelines my travel insurance could be invalidated:*

Data Protection notice

All personal information will be processed by the University of Reading in accordance with the University's Data Protection Policy and Guidelines.

Accessibility navigation

University Of Reading

Student

Internal, open access