Overseas travel

If you are travelling overseas on the 'business of the University' or undertaking research or teaching, which is within your contract of employment and with the authority of your School or Directorate, then you must let the University know; please complete this form before you travel.

If you do not complete this form you may not be covered by the University of Reading's travel insurance policy.

Once you have completed the form you will be redirected to a page containing further information and useful links.

* Indicates required information

Personal Details

Your Family Name:*

Your First Name:*

Your Staff ID Number (this can be found on your pay slip):*

Your mobile telephone number:

Your University of Reading email address:*

Your non-University of Reading email address:

Travel Information

Please select your destination from the list below (if you are visiting more than one country in the course of this trip please enter the first country and email a full itinerary to insurance@reading.ac.uk:*

Overseas address (ie where you will be staying):*

Overseas contact name:*

Overseas contact telephone number:

Overseas contact email:

Your departure date:*
(dd/mm/yyyy)

Your anticipated return date:*
(dd/mm/yyyy)

Is your travel part of the ERASMUS programme?*

Yes
No

Your Academic Department/Directorate at the University of Reading:*

Contact in your Academic Department/Directorate (eg Head of School/Department, School Administrator):*

Emergency contacts details

In the case of an emergency please provide us with details of the person whom the University of Reading should contact:

Name of Emergency Contact Person(s):

Relationship to you:

Contact mobile/telephone number of your Emergency Contact Person:

Data Protection Information

Due to the Data Protection Act we are unable to talk to a third party regarding your mobility without your express permission. Please indicate the names/details of those people whom you give us permission to talk to.

Name of person(s):

Relationship to you:

Contact telephone/mobile number(s):

Foreign and Commonwealth Office (FCO) Travel Advice

Before travelling you should check FCO's Travel Advice web pages [This link opens in a new window].

If you intend to travel to a country on the FCO's Advisory List you must seek the express permission of the Office of the Vice-Chancellor to undertake your trip.

Check the Insurance Office website for further information [This link opens in a new window]

I have undertaken a risk assessment for travel/work to this country. This has been endorsed by my Head of School/Directorate, who has approved the visit. (If you are visiting a country rated as 'essential travel only' by the FCO)

I have looked at the FCO website to check on any CONDITIONS I should follow in the country that I am visiting:*

I understand that if I travel to a country against the advice of the FCO or fail to follow FCO guidelines my travel insurance could be invalidated:*

Data Protection notice

All personal information will be processed by the University of Reading in accordance with the University's Data Protection Policy and Guidelines.

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