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Staff Forum – University of Reading

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Staff Forum

Staff Welfare Projects

In April 2018 the Staff Forum was granted funding, to seek and implement ideas from all colleagues, to improve staff welfare across the University. We received 51 ideas, 49 of which were eligible for consideration.

A working group of 6 Employee Representatives was established to agree how submissions should be structured and how colleagues could easily submit them. The campaign ran for 3 weeks with a deadline for submissions of 18th May 2018.

Criteria for recommendation

The working group assessed all eligible ideas using five criteria, assigning a score of 1 (low) to 5 ( high) for each.

  • Value for money
  • Innovation
  • Ease of implementation
  • Number of staff that may benefit
  • Longevity of the project

Criteria were created and agreed ahead of the submission deadline.

Proposer's names were omitted during scoring. Scores were averaged across the 6 Employee Representatives. Where potential conflict of interest may have occurred with an individual in the group, the idea was scored by a third party using the same criteria.

This process produced a shortlist of 25 ideas. Recommended projects to improve staff welfare comprised of ideas from the shortlist. The majority of recommended projects comprise of similar, separate ideas.

 ideas for projects

Two themes emerged from submissions: requests to make more use of campus grounds and events & activities to meet with colleagues, feeling part of a larger community.

Insight gained in discussions with University partners from Human Resources and Estates & Facilities, indicated that some ideas were: already in progress, do not require funding or able to be realised faster and easier in other ways. Approximate costs and feasibility questions were also discussed and answered.

Following this meeting, the shortlist was shared with all Employee Representatives for consultation.


Having presented recommendations to the University Executive Board, 7 projects comprising of 13 separate submissions received funding. The combined indicative cost of these will be £75,000.

An implementation group has been setup and will hold its first meeting on June 28th 2018. Proposers have been invited to work on turning ideas into projects, many have confirmed they will.

As funding decisions have only recently been taken, until more in-depth discussions are held between colleagues who proposed the idea and those supporting its realisation, giving specific details now could be misleading.

Projects 1,2 & 3

Collectively these projects aim to: provide more seating, benching and tables for colleagues to meet and enjoy across all campus grounds. They also aim to improve access to some of the most scenic and relaxing areas of the University.

Projects 4 to 7

These exciting and innovative ideas require additional discussions with proposers and the implementation group.

These projects aim to: hold events and organise activities to meet with colleagues, feel part of a larger community and bring benefits to health or wellbeing.

Projects 4 to 7 need to be considered on a University wide perspective, details will be announced following discussions and planning.


August 2018

Colleagues who proposed their ideas for funded welfare projects have been meeting with Employee Representatives and professional colleagues from around the University. Discussions are helping to turn their ideas into realised projects.

Great progress has been made on projects 1, 2 & 3 which seek to: provide more seating, benching and tables for colleagues across the Universities grounds. We hope to make an announcement on these projects at the end of September 2018.

Of the remaining four, those requiring significant planning and organisation have met and are now researching required data and information. Until this process is complete, we are unable to easily share details with colleagues; to do so now could be misleading and we aim to be transparent.

To progress projects, the Staff Forum have sought, and been offered, support from various University groups and teams. Employee Representatives will be working directly with the People Plan, Wellbeing Project, led by Claire Rolstone - Assistant Director of Human Resources.

As individual projects are finalised, they will be reviewed by the implementation group. This group will report to the University Executive Board (UEB).

Thank You

The Staff Forum is hugely grateful for the submissions colleagues made. We will continue to support colleagues in bringing their great ideas forward.

Contact us:

For advice and support please contact:

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