Internal, open access

Setting up an "Out of Office" automatic reply for staff email

This feature can easily be setup at:

www.owamail.reading.ac.uk

NOTE:

This method will also avoid a known issue when trying to use the out of office feature within the Microsoft Outlook client program.

Turning on Out of Office replies:

  1. Log in to OWAMail as normal using your username and password
  2. Click the Options link in the top right hand box
  3. Click the Tell people you're on vacation link in the top right hand corner
  4. Select Send automatic replies
  5. You can now enter the automatic reply you wish to send
  6. Click on Save on the bottom right hand side of the page to save and activate your out of office reply.

 

Turning off Out of Office replies:

  1. Log in to OWAMail as normal using your username and password
  2. Click the Options link in the top right hand box
  3. Click the Tell people you're on vacation link in the top right hand corner
  4. Select Don't send automatic replies
  5. Click on Save on the bottom right hand side of the page to save and cancel your out of office reply.

Hints and Tips

  • When swtiching on your out of office message, you can also set a start and end time for this feature.  To configure this tick the option Send replies only during this time period when you turn on your automatic reply.
  • It is also possible to separate your out of office reply to be able to send separate out of office messages to internal and external email senders

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Last Edited: 19 April 2016 | First Published: 21 October 2015

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