Internal, open access

Guidelines for External Speakers

The University of Reading takes its legal position very seriously and seeks to protect itself and its guest speakers from the risk of liability. Please read these guidelines if you are intending to give a public lecture at the University which will be recorded and uploaded to the Web.

Don't Run the Risk!

It is highly likely that you will use images, text, video and/or music to illustrate your talk. Copyright is likely to exist in all of these media, and it is necessary to obtain permission from the creator before using them. This is provided in the form of:

-- Express written permission from the copyright holder  (e.g. email/letter)

-- Licence to use or re-use  (e.g. Creative Commons)

When acquiring permission to use other people's work such as images, please make sure that you seek their permission for Web use as well. See our permission guidance notes for more information about seeking permission. Once permission is received, file the permission letter or email safely and retain it indefinitely for future reference.

Crediting the copyright holder is not enough if you have not sought their permission to use their work in this way, and you could be liable for copyright infringement.


Generally, you will not need to seek permission if you...

-- Use work which is out of copyright

-- Are critiquing or reviewing the work

-- Are the copyright owner of the work

-- Use short quotations of other people's text

In all of the above situations make sure that you credit all material appropriately.

It is advisable to seek copyright clearance as soon as possible, as it can take some time for copyright owners to reply. You must not use the work unless you have received an affirmative response.

If you cannot obtain permission but the work is essential to your presentation, you may credit the work but make it known to the University that you do not have permission to re-publish the work. The work can then be removed before the presentation is uploaded.

For further clarification on any of the above, please feel free to contact the Copyright & Compliance Officer who will be happy to assist you.

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