Internal, open access

What will happen if someone leaves one School or Department and joins another?

As the staff member will remain an employee of the University of Reading, leave bookings and any balances will transfer and the entitlement will not be impacted.

As is the case now, if Departments/Schools want to discuss cost centres and journaling of costs, they can, but this will be done outside of the HR system.

Q - I am leaving my job in the School of 'X' to start another job in the School of Y on 1 December 2015: what happens to my annual leave?

A - If you are moving to another job with the same hours (eg full-time to full-time), your untaken holiday balance will transfer to your new appointment. At the earliest opportunity after you are notified of your new appointment, you should speak to both your current Reporting Manager and your new Reporting Manager to discuss and agree your annual leave arrangements that may have already been booked for a future date

If your hours are changing (e.g. you are moving from 0.5fte to full-time), your leave entitlement for the year will be recalculated so that the first part of the leave year accrues at 50% of the full-time entitlement and for the remainder of the leave year is accrued at the full-time rate. Similarly, if you are transferring from a grade 5 position to a grade 6 position, your leave entitlement for the year will be recalculated on a pro-rata basis. Your untaken holiday balance will transfer to your new appointment. Please note that if you are changing from full to part-time, your leave may need to be changed from being displayed in days to hours.

Please check your leave entitlement once you have started your new position and contact hr@reading.ac.uk if you have any questions.

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