Internal, open access


Everything under the Employment tab is read only; therefore you will not be able to amend any of these details using Employee Self Service (ESS). If you find that any of this information is incorrect, your School/Department can ask for this to be amended via an HR Adviser.  Please see Change of details for details on how to request changes to data.

All jobs during your employment at the University of Reading will be reflected in the cards displayed on screen. Please note that any 'fees and claims' work that you have been paid for will also be displayed here.











The Current Jobs screen contains information on your Reporting Manager, Contractual Hours and Working Pattern. This information impacts both your salary and annual leave booking and entitlement, please contact if any of the details on this screen are incorrect.

Reporting Manager

ESS can only hold one Reporting Manager for each job you have. Your Reporting Manager is responsible for authorising your annual leave request. If this is not correct, your request will not be sent to the right person. If the name of your Reporting Manager is incorrect, your School/Departmental Administrator can make this change (see Change of details).

Contractual Hours

Your contractual hours is the figure used in your contract of employment with the University and affects the amount you are paid each month. If there is any increase or decrease in your contractual hours, this will appear in ESS once processed by HR. If your contractual hours displayed here are incorrect, please contact

Contractual hours are displayed as decimals. For example 25.5 equates to 25 hours and 30 minutes per week, 30.25 equates to 30 hours and 15 minutes per week.

For employees on Grade 6 and above who have contracts with "no specified hours of work", a standard working week of 35 hours per week is used as the baseline figure in the HR database for calculating pay and annual leave.

Working Pattern

Your Working Pattern is the total number of working hours per week and number of working hours each day (excluding breaks). Your Working Pattern is used to calculate the duration of each period of annual leave and is also used to calculate sick pay entitlement in the event of any absence.

Insert picture Example: Full time Grades 1-5 staff (36 hours) would display as a working pattern as:

36 total (M7:12 Tu7:12 W7:12 Th7:12 F7:12 S0 Su0)

For employees who work very flexible hours, a normal working week might change from week to week or term-time vs vacation time. To reflect this, but to ensure that ESS reflects holiday in the most appropriate way, we use a standard working pattern, e.g. for full time academic staff this is 7 hours per day, Monday to Friday and any leave that does not 'fit' within this pattern can be overridden. Only if your Working Pattern is showing you as working on a day when you don't work should your School/Department ask for this to be changed (see Change of details).

Job Title

Job titles are agreed between the employing School/Department and HR based on guidance the University has issued. In summary, job titles should be generic and, as far as possible, consistent across Schools and Departments at the same level/grade.


This is the name of the "unit" within your School/Department in which your position is based. If your position has moved to another unit, HR can update this on the recommendation of your School/Departmental Administrator.

Job Start Date

This is the date you commenced your current job(s) with the University or the date a change in title has occurred. It is not the same as your start date with the University.

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