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The Payroll Section is responsible for paying staff on a monthly basis. The team aims to ensure that each employee of the University is paid accurately and on time each month both in accordance with your terms and conditions of employment and statutory requirements.

Payroll are based in Room 110, Whiteknights House, and operate a counter service for enquiries at the following times:

The Payroll section cannot make telephone calls to HMRC on your behalf. HMRC do not like to discuss employee information to a third party. Should you wish to contact HMRC, please have your NI number ready.

  • Monday to Thursday: 9.00am - 5.00pm
  • Friday: 9.00am - 4.30pm

Pay day

Salary is paid monthly by credit transfer into your nominated bank/building society account.  This is normally on the last working day of the month.

HR and Payroll Timesheet deadlines 2018-19


Pay day is usually earlier in December.

Fees Form

The Fee form process has been discontinued please go to the recruitment gateway for ways to pay individuals.


Advance Payment Requests

Over recent months there has been an increase in the number of requests received for an advance payment of salary. Such advances are made by BACS payment and take approximately one week to process. Advances are only considered for a new employee who has not been paid at the end of the first month due to paperwork not reaching HR in time. THIS IS THE ONLY SITUATION WHERE WE WOULD CONSIDER PAYING THE ADVANCE OF SALARY TO AN INDIVIDUAL.


Please note with effect from 1st August 2012 the advance fee will be increased to £100 charge for all advances of pay that are made. No charge will be made if the advance payment is required due to an error that has occurred within HR.



The University may deduct from salary payments, any money which is owed by a member of staff to the university including but not limited to overpayments of salary and loan payments.



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Contact us

HR Operations


Wendy Bennett -Faculty of Arts Humanities and Social Science

Marianne swanborough or Jennifer Hall Faculty of Science and Henley Business School




+44(0)118 378 7117 0r 6024

Anna Grubb -Chief Operating Officers Group + Estates and Facilities

Teresa Darley - Faculty of Life Sciences

Diane Capel -  Vice Chancellors Office, Academic and Goverance Services

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Access your HR record here  using Employee Self Service


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