Incident reporting

Reporting an accident or case of work-related ill health

It is important that staff and students report any accident, incident or near miss event (that could have resulted in injury or ill health) that occurs at work, to their immediate supervisor and Area Health and Safety Co-ordinator. This is so that the incident can be investigated to identify any action needed to prevent further injuries and ill health and to ensure the incident is recorded in the local Accident Book. Download the  flowchart describing the University reporting procedure.

Significant near misses, work related ill-health and injuries that result in time away from work or more than basic first aid, must be notified promptly to Health & Safety Services using a University Incident Report Form. Cases of occupational ill-health must also be reported to  Occupational Health.

Major injuries must be reported to Health & Safety Services by telephone (extension 8888) as soon as possible.

Further information about the University's Incident Reporting Procedure are given in Safety Guide 9 - Incident Reporting and Investigation.

Download an Incident Investigation Form. For advice on incident investigations and a checklist, see the Appendix in Safety Guide 9.

Reporting a security incident

For all security queries, reporting of crime or suspicious activity, including traffic incidents, contact Security Services.

Routine enquiries - call the Duty Controller (24hrs) on extension 7799.

Emergencies only (24 hrs) - call Emergency Control Centre on extension 6300.
For external emergency services, call 0-999.

Reporting a building, facilities or grounds hazard

We all have a shared responsibility for health and safety around campus. If you spot a hazard you should not assume someone else is dealing with it, they might not be. Please tell your supervisor and Area Health and Safety Co-ordinator in the first instance. They should call Health and Safety Services, Security Services or Facilities Management Directorate, as appropriate, if the matter cannot be dealt with locally.

Building or grounds maintenance issues should be reported to the Facilities Management Help Desk by telephong extension 7000. Please tell them if the fault represents a health and safety hazard.

If you spot a contractor working unsafely, contact Health & Safety Services on extension 8888.