In Brief, October 2015
In Brief is a monthly all-staff news
round-up, giving you concise summaries
of the essential information you need.
All articles are short and are clearly categorised as ‘for action’,
‘for information’ or simply ‘nice to know’.
Contact for more.

HEFCE policy for Open Access in the REF
starts 1st April

HEFCE policy requires that all journal articles and conference proceedings accepted for publication on or after 1st April 2016 must be deposited in a repository within 3 months of acceptance to be eligible for the next Research Excellence Framework (REF).

To comply, Reading researchers must:

Deposit the author’s final manuscript (i.e. journal article, conference proceedings paper) in CentAUR at the point of acceptance for publication (no later than 3 months after the acceptance date). This is the accepted manuscript, not the final manuscript as it appears in press.

If you’re unable to do this, please contact our CentAUR team urgently for advice. Additional information for Reading researchers is available here.

Contact Alison Sutton for more.

HEFCE policy picture

University Teaching Fellowship Scheme 2016 launches

The Centre for Quality Support and Development is pleased to announce the launch of this year’s University Teaching Fellowship Scheme (UTFS). Teaching and/or teaching support staff are eligible to apply. Submissions must be received by midday on Thursday 19 May 2016.

The University of Reading Teaching Fellowship is a prestigious award conferred to an individual who has demonstrated individual excellence and contributed to the development and/or support of teaching and learning within the University. The Fellowship is designed to support staff to further develop in this area. Up to five Fellowships will be awarded each year.

Visit the CQSD page for further information and details of how to apply online.

Contact Joy Collier for more.

Bring you campus/Library card to enter University Library

During the busy exam period, we’ve reserved the Library for staff and students only from 17:00 to 08:00 on weekdays and from 17:00 on Friday
to 08:00 on Monday at the weekends.

To enter the Library in the evenings, overnight and at the weekend, please bring your Campus or Library Card. Your Campus Card opens the door automatically. Alternatively you can show your Library card to staff on the door.

Visit for more.


In-house photo service to cease from 1 April 2016

From 1 April, the University will no longer provide an in-house photography service.

Staff looking to use a photographer will now need to contact Bee Conyers and Lubi Hall-Patterson in Brand & Campaigns. Following your request, a member of the team will be in touch to advise and take this request forward.

Under the new process, MCE colleagues will work with you to commission a supplier from our list of approved external photographers, and will provide an outline of costs. Where required, MCE colleagues will also advise on the commission brief, select the best images, and, on approval, will load them onto the image bank for storage and future use.

Contact Bee Conyers and Lubi Hall-Patterson for more.

Overhead and slide projectors to be removed

IT will be removing overhead projectors and slide projectors from teaching spaces following feedback gained from last year’s AV survey and consultation with the Sub Committee on Teaching & Learning Facilities. Feedback found that overhead projectors and slide projectors were rarely used by teaching staff.

If an overhead projector is required visualisers, available in certain rooms, can be used or an overhead projector can be booked through the IT Portal as a multimedia loan request. Please use the ‘Additional Equipment and Setup’ form. This form can also be used for Slide Projectors.

These changes will help make the rooms less cluttered and easier to maintain.

Contact Helena Bampton for more.

prospectus images

2017 Undergraduate Prospectus and Guide launched

The 2017 undergraduate prospectus is now in use to promote the University to prospective students.

Following student feedback, we’ve also created a mini-guide to be made available to prospective students. Our students reported that they wanted a smaller, less text-heavy publication that presented the essential details in a fun and engaging way – the central recruitment teams will use it as a pilot this year.

In order to save money, the print run of the prospectus has been reduced. Please carefully consider the quantities you require and contact Student Recruitment as far in advance as possible to place an order. An additional cost may be incurred if an extra print-run is needed. Please also note that supply outside of MCE-run events will be limited.

Contact Louise Philip for more.

Me@Reading Applicant portal launches

Following detailed development & testing, the Admissions and Conversion Team is launching Me@Reading Applicant, a brand new online portal for applicants to access personalised information on their application as well as news, articles and events relevant to their chosen programme of study and the University more broadly. As part of a suite of digital products which will underpin the entire student journey, Me@Reading Applicant will focus on the segment from application to enrolment and hence the portal will become a vital conversion tool for the University.

A launch event will take place on Monday 11 April – book your place here. Further details are also available on our conversion webpages.

Contact Conversion for more.

Library refurb

Update on the Library refurbishment

The Library refurbishment starts this summer – with various early works from July, ahead of full construction starting in the autumn. These include: enclosing the site and erecting overhead protection platforms over the front entrance and the access road at the back; installing partitions to segregate internal working areas; drilling holes in the ground floor; foundation works in the basement for new lifts. See our story for more.

Most undergraduate students will be away at this time. The project team is looking to minimise impact on staff, taught postgraduates completing dissertations, PhD and other researchers, and any undergraduates working on dissertations. More on the proposed works and alternative arrangements will be provided shortly.

Contact Julia Munro for more.

Tips for trialling and buying software

Technology is essential to the work and research we undertake as a University- we couldn’t carry out our world-leading work without a wide range of software and systems, with many Departments and Schools needing very specialist software.

The IT and Procurement teams are keen to support this work whilst ensuring that the University and individuals are protected from potential risks, including during the use of free software trials.

For further information, including tips for meeting your software requirements in the most effective way, read the staff portal story.

Contact the IT Service Desk for more.


The Rt Hon. The Lord Waldegrave of North Hill PC – William Waldegrave – has been appointed as the University of Reading’s next Chancellor. Lord Waldegrave will succeed our current Chancellor, Sir John Madejski, in December 2016.

Lord Waldegrave was elected into to Parliament in 1979 and has held several roles within Cabinet, including Parliamentary Under-Secretary, Secretary of State for Health, Secretary of State for Agriculture, Fisheries and Food and Chief Secretary to the Treasury.

Lord Waldegrave has since left the House of Commons and is currently Chairman of Biotech Growth Trust plc, Chairman of Coutts and a Director of Waldegrave Farms. He is also Provost of Eton College.

Visit the staff portal for more.

slanty red line

Support networks available across the University

HR would like to remind staff that a wide range of support services are available across the University. Two of these support networks are Harassment Advisers and Health, Advocacy, Respect and Care (HARC) Advisers.

Harassment Advisers provide support to staff and students who are experiencing harassment or bullying. HARC Advisers provide peer-to-peer support to staff who feel they need someone to talk to but are unable to approach a colleague or line manager. Both services are informal and confidential- further details can be found here and here.

Contact Alan Twyford for more.

Minimum £5 credit / debit card spend removed

Several functions across the University will no longer require customers paying for goods by credit / debit card to spend a minimum of £5, including Dol.cHe Vita, the Art Shop and Henley Business School Café.

The minimum spend limit is being dropped following a new deal secured by the Finance department that significantly reduces the charges paid by the University to process payments made by credit / debit cards on EPOS tills.
In addition, EPOS tills will now also be able to accept payments using contactless cards, which will help speed up the transaction process and reduce queuing at the tills.

A full list of affected locations can be found on the staff portal.

Contact Nathan Harvey for more.

Dolche Vita

Would you like to recruit a summer intern?

Each year the Reading Internship Scheme facilitates summer internships between our students and University departments. Interns bring a fresh perspective and insight into the student experience – they may even have a skill set that you need, such as being able to speak a particular language or being a statistics student.

The Internship Scheme takes care of the advertising of positions and deals with HR (including the SRF), making the process of taking on an intern as straightforward as possible.

Limited funding is available for University museums.

Contact Jay Russell for more.

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